Location: remote (9:00am to 5:00pm us pacific time)employment type: full-timeabout the role:exciting opportunity for an individual who is experienced in assisting multiple managers and teams within an organization and who enjoys a fast-paced and varied admin role.in this position you will be providing direct support to the operations manager and ceo for a wide range of administrative and operational tasks critical to scaling a fast-growing manufacturing company with a diverse brand portfolio.most of the responsibilities are administrative in nature but there is a need to see the big picture, to be business savvy, to be able to move things forward, and to be excited to be part of a growing business.requirements:minimum 5–7 years of experience in an executive assistant, project management, or operations support role4+ years of experience within the manufacturing or e-commerce sectorsexcellent organizational skills with the ability to be clear and concise in english in both written and verbal communication.be able to follow instructions, write them down, and create a procedure document if one does not exist for an area of responsibility.proactive, detail-oriented, and capable of handling confidential information with discretion.be willing to ask clarifying questions and prioritize in a fast-paced environment when multiple requests are made.learn preferences and procedures, as well as work styles of a diverse team, to be able to anticipate needs.aptitude and willingness to learn new technology as needed.think critically and be willing to confidently offer suggestions when appropriate.experience working with executives or founders preferred.responsibilitiescoordinating with internal and external contacts to gather and compile necessary information and deliverables.identify tasks suitable for delegation and facilitate their reassignment to the appropriate individuals or teams.support meetings by managing agendas, preparing materials, utilizing ai tools to record and summarize, and ensuring task follow-through.maintain an accurate and consistent reporting cadence across functions in accounting, sales, marketing, product, and customer support.entering contacts and relevant information into databases or spreadsheets.filter out spam, unsubscribe from unnecessary emails, prioritize important communications, and draft or send responses when appropriate.oversee maintenance of digital file storage and retention practices to ensure easy access and retrieval of company documents.review and edit documents for grammar, formatting, and consistency with corporate standards.support the marketing team in building a strong social media presence across platforms such as linkedin, twitter, facebook, and instagram.provide support with miscellaneous tasks such as research, purchasing, and ordering items as needed.tools & softwarerequired, high proficiencygoogle suite (gmail, docs, sheets, slides, drive, sites)microsoft office (word, excel, powerpoint)data storage (dropbox)communication (slack, zoom)relationship management software for customer and vendor activityproject management (clickup)e-commerce (shopify, amazon, walmart, target, faire)artificial intelligence toolsdesirable, some experience or familiarityadobe suite (acrobat, illustrator)social media (facebook, instagram, tiktok, pinterest, flip)#j-*-ljbffr