Role summary
the senior administrative assistant, commercial business operations (cobo) is a highly trusted, proactive partner providing advanced administrative and operational support to senior leaders and their teams. This role serves as a key liaison to the vice president of cobo, anticipating needs, managing complex priorities, and ensuring the seamless execution of day-to-day operations, special initiatives, and leadership communications. The ideal candidate is detail-oriented, highly organized, and thrives in a fast-paced, matrixed environment, with strong executive presence and the ability to independently manage diverse projects while fostering relationships across commercial, finance, and cross-functional teams.
responsibilities
* oversee the smooth functioning of the cobo office and cultivate a professional, welcoming, and high-performing environment
* provide administrative support for assigned leaders and/or client groups; back up colleagues during surge activities or absences as needed
* identify objectives, collaborate on content development with leaders, and assemble organizational monthly meeting slides
* handle confidential business, company, and personnel details
* draft, edit, and manage high-level communications, presentations, and reports for the vp of cobo
* manage commercial vendor/agency contracts, including initiation, tracking, invoicing, and ongoing communication with internal owners
* lead cobo budgeting efforts across three verticals in partnership with finance, tracking monthly accruals to the operating plan
* maintain organization-wide plans and progress trackers; coordinate follow-up to advance annual goals
* coordinate logistics for on/off-site meetings and conferences, including high-priority events
* arrange travel for assigned leaders (domestic and international)
* manage calendars for assigned leaders
* reconcile and manage expense reports via concur/corporate credit cards
* prepare scope of work, contracts, purchase orders, and master service agreements; collaborate to ensure timely completion
* support interdepartmental/cross-functional projects and share best practices with administrative staff
* perform additional administrative duties as directed
qualifications
* high school diploma; college degree preferred; 4 years' related administrative experience supporting senior leadership in pharmaceutical or biotech industries (equivalent combinations considered)
* experience working with senior-level leaders and executing leadership presentations
* ability to independently manage complex projects with minimal guidance
* excellent ethics, integrity, and ability to maintain confidentiality
* proven ability to manage schedules, multiple projects, priorities, and resources in a fast-paced environment
* strong interpersonal skills, tact, diplomacy, and judgment
* proficiency with ms office (outlook, word, excel, powerpoint)
* strong organizational skills and meticulous attention to detail
* ability to work independently and/or as part of a team; collaborate across departments
* ability to work accurately under pressure and follow instructions; able to articulate ideas clearly
* knowledge of pharmaceutical terminology (a plus)
* willingness to travel as needed
education
* high school diploma; college degree preferred. Targeting 4 years' related administrative experience supporting senior leadership within the pharmaceutical or biotech industry. An equivalent combination of relevant education and experience may be considered.
additional requirements
* regular standing, walking, sitting, and use of hands for operating equipment; ability to lift up to twenty pounds; occasional travel required
#j-18808-ljbffr