Job profile – assistant to md & pmothe assistant to the managing director (md) and pmo will provide administrative, operational, and coordination support, ensuring timely follow‐up on activities, documentation, meetings, and key projects.
this role requires a highly organized individual with excellent communication skills, strong attention to detail, and the ability to manage multiple tasks simultaneously.
role purposeprovide comprehensive support to the md and pmo team through agenda management, documentation control, reporting, project follow‐up, stakeholder communication, and assistance in corporate initiatives—ensuring order, efficiency, and compliance.
main responsibilitiesagenda management for the md: scheduling meetings, appointments, travel, and executive commitments.documentation administration: organizing, updating, and safeguarding contracts, minutes, presentations, and key files.project follow‐up: supporting the pmo with updates to plans, status reports, deliverables, and timelines.executive reporting: consolidating kpis, metrics, and presentations for leadership meetings.meeting organization: logistics, invitations, minutes, action items, and follow‐up.vendor and contract coordination: tracking renewals, deliverables, and required documentation.executive communication: drafting emails, announcements, presentations, and key messages.general administrative support: internal requests, minor purchases, expense tracking, filing, and operational assistance.
profile requirementsprevious experience as executive assistant, director's assistant, project assistant, pmo assistant, or administrative roles involving project coordination.intermediate–advanced english for communication with global teams.basic/intermediate knowledge of project management, task tracking, and documentation control.proficiency in excel, powerpoint, teams, sharepoint, outlook, and project tracking tools.strong organizational and prioritization skills with the ability to manage multiple tasks.ability to communicate effectively with stakeholders at different levels.basic analytical skills and ability to prepare clear reports.proactive attitude, service orientation, discretion, and problem‐solving mindset.
⭐ key competenciesorganization & prioritizationeffective communicationattention to detailfollow‐up & controlworking under pressurestakeholder managementconfidentiality & judgmentproactivity