The job summary outlines the key responsibilities of the administrative support role. This position requires exceptional administrative support to the executive team, including the director and other senior leaders.
* manage calendars, schedule meetings, and coordinate travel arrangements with precision and organization.
* prepare, edit, and finalize correspondence, communications, presentations, and documents efficiently.
* conduct research, compile data, and prepare reports for executive review in a timely manner.
* handle all incoming and outgoing communications effectively.
* organize and maintain electronic files and records, ensuring they are up-to-date and easily accessible.
* assist in planning and executing company events and meetings with attention to detail.
* liaise with internal and external stakeholders on behalf of the executive team.
required skills and qualifications:
* bachelor's degree in business administration, management, or a related field is preferred.
* proven experience as an administrative assistant or in a similar role is essential.
* excellent written and verbal communication skills are necessary.
* proficiency in microsoft office suite (word, excel, powerpoint, outlook) is required.
* strong organizational and time management skills are vital.
* ability to work independently and as part of a team is crucial.
* high level of discretion and confidentiality is necessary.
* professional demeanor and appearance are expected.
* fluency in english, both written and spoken, is mandatory.
benefits:
* an international work environment focused on operational excellence.
* benefits above those required by law.
* free on-site cafeteria for all employees.
* corporate gym available for collaborators.
* opportunities for professional growth within a global organization.
* continuous training and development programs.
* a culture based on continuous improvement, safety, well-being, and respect for people.