We are looking for a reliable and highly organized individual to support people operations and office management. This role will ensure smooth day-to-day operations, support employee experience, and handle a wide range of administrative and coordination tasks across the organization.
key responsibilities
people operations & employee support
* support compensation & benefits operations, including vendor coordination, invoice processing, and budget tracking.
* coordinate annual health check and group insurance processes (renewal, vendor communication), handle internal benefit distributions.
* handle expatriate-related processes, including work permits, onboarding support, and documentation (e.g., invitation letters)
* assist in organizing employee engagement activities and company events
* assist with general hr administrative tasks and employee support as needed
office & workplace management
* manage business group sub-letters, ensuring that office and warehouse tenants receive the required support.
* oversee daily office operations, including pantry supplies, cleaning, and facility upkeep
* manage petty cash, business sim cards, and general administrative processes
* manage office access (cards, parking) and coordinate with building management
* support office improvement initiatives and maintain a well-functioning workplace environment
* support compliance-related matters (e.g., social security renewals, safety drills and training coordination)
* manage company apartments, including lease agreements, landlord coordination, cleaning, maintenance, and asset organization
who we’re looking for
* highly organized, detail-oriented, and dependable
* strong sense of ownership and ability to manage multiple workstreams
* comfortable handling both operational and people-facing tasks
* proactive, hands-on, and able to navigate ambiguity
* strong coordination and communication skills
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