Role: Data Admin Support Specialist
Location Mexico, remote working
Type Contract, months
Join our Executive Conferences team and help keep our programs running smoothly. This role suits someone early in their career who enjoys structure, accuracy, and keeping information tidy across multiple systems.
About the role
You will be the guardian of clean data across Airtable, RainFocus, and our web platforms. Your day to day will include checking entries, fixing mismatches, and keeping records aligned so the wider team can move fast with confidence. You will also provide practical program support by preparing agendas, taking clear meeting notes, tracking actions, and watching key deadlines.
What you will do
- Maintain accurate records across Airtable, RainFocus, and the website
- Run manual checks to catch errors, duplicates, and inconsistencies
- Support database clean up and organisation projects
- Build and update simple Airtable bases, views, and dashboards
- Gather inputs from cross functional partners and share updates with the team
- Flag risks early and escalate issues when required
- Join conference calls, take structured notes, and track follow up items
- Prepare agendas, consolidate information, and monitor deliverables and dates
What you bring
- Bachelor degree in Business, Communications, Event Management, International Relations, Information Management, or a related field
- Fluent English in writing and speaking
- Strong Microsoft Excel skills including formulas, data management, and basic reporting
- Working knowledge of Airtable including bases, views, and interfaces
- Excellent organisation and time management with the ability to handle multiple priorities
- Clear communication and collaboration skills
- Comfort with detailed and repetitive tasks
- Ability to follow defined processes while spotting when something looks off
Nice to have
- Exposure to RainFocus or similar event platforms
- Experience supporting conferences or large programs
- Basic familiarity with content updates on web platforms or CMS tools
What success looks like
- Consistent, reliable data across systems within the first month
- Action logs and meeting notes that make next steps obvious
- On time delivery of program tasks with clear status updates
How to apply
Send your CV and a short note that highlights a time you improved data quality or fixed a messy process.
Requirements
What you bring
- Bachelor degree in Business, Communications, Event Management, International Relations, Information Management, or a related field
- Fluent English in writing and speaking
- Strong Microsoft Excel skills including formulas, data management, and basic reporting
- Working knowledge of Airtable including bases, views, and interfaces
- Excellent organisation and time management with the ability to handle multiple priorities
- Clear communication and collaboration skills
- Comfort with detailed and repetitive tasks
- Ability to follow defined processes while spotting when something looks off
BenefitsContract Details
- Location: Remote (Mexico-based)
- Contract Length: 6 months
- Schedule: Full-time, aligned with global team hours