I run a specialist marketing agency for uk law firms. I’m looking for one exceptional person to own my admin, numbers, and content distribution so i can focus on growth. If you want a “simple va job,” this is not it. If you love responsibility, systems, and being trusted with important work, keep reading.
you will own:
finance & controls
* help keep bookkeeping up to date (coding transactions, reconciling, preparing reports for accountant).
* track all client invoices, chase late payments, and maintain a live cash‑in forecast.
* maintain a live register of all software / licences, cancel waste, and flag renewal dates.
* build and update a simple weekly founder dashboard: cash, expected cash‑in, key kpis.
ops & admin
* inbox management: triage, label, draft replies, keep things moving without me chasing.
* calendar and time protection: schedule, reschedule, defend focus blocks, and say “no/not now” where appropriate.
* daily to‑do / priority list for me, based on company goals and constraints.
* document and maintain sops for all recurring admin / finance processes.
* prepare agendas and take structured notes for key meetings; track and chase actions.
* organise travel and event logistics when needed.
* light hr admin: keep staff records and basic onboarding checklists tidy and current.
* keep crm and key client data clean and up to date.
* upload and schedule provided video content to youtube & instagram.
* apply consistent titles, descriptions, tags, thumbnails, and formatting based on clear guidelines.
* maintain a simple content calendar and ensure nothing is missed.
* track basic performance stats in a shared sheet (views, posts live, dates).
you are:
* obsessively reliable and discreet. You do what you say, when you say, and keep confidences.
* strong with numbers and spreadsheets.
* excellent written english (our clients are conservative uk law firms).
* systems‑minded: you naturally create checklists and process docs.
* comfortable learning tools (g suite, basic bookkeeping tools, social platforms, simple crms).
* 2+ years as ea/ops va/finance admin.
* real experience managing inbox+calendar for a busy founder/exec.
* comfort with basic bookkeeping and spreadsheets.
* comfortable working uk business hours.
how to apply on getonboard (read carefully):
to be considered, your application on this platform must include all of the following:
1. attach a 1‑page pdf cv named exactly: lastname.firstname.va.cv.pdf
2. in the “cover letter” box:
o start with the heading: “why you can trust me with your inbox, money and content”
o add 3 bullets, each starting with a verb.
3. somewhere in your third paragraph, include the exact phrase: “i am obsessively detail‑oriented.”
4. answer the application question:
o “share a link to a 60‑second loom where you show a spreadsheet you built and how you would schedule a youtube video and an instagram post.”
fully remote you can work from anywhere in the world. Candidates can reside anywhere in the world.
we are a full service digital marketing agency based in gatwick, near london uk. Our range of digital specialisms include seo, ppc, website design & development, social media, content marketing and video marketing.
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