Overview
join to apply for the administrative assistant role at usana health sciences in the mexico market. The role provides comprehensive administrative support to the market general manager (gm) and the management team, including generating reports and presentations, organizing travel, transcribing minutes, and performing various organizational tasks.
the position also involves budget preparation and control, fiscal affairs, equipment utilization, records control, and special management studies.
what you will do
* manage, organize and coordinate the gm’s meetings, appointments, travel itineraries, and conference calls
* prioritize and organize projects for the gm
* handle email and communication management for the gm
* keep the cgm informed of daily agendas and updates
* organize meetings, assignments and transcribing minutes
* coordinate travel and destination management for the gm during business meetings and events
* coordinate travel and destination management for visiting guests
* facilitate communication with external stakeholders and brand partners
* manage projects, prepare letters and reports, and handle data entry as needed (including preparing, filing, and sending letters and memos)
* compile and submit monthly expenses
* handle general enquiries, courier and mail services
* perform reception duties, including greeting and serving visitors professionally
* maintain confidentiality and uphold a high level of professionalism
* collaborate with internal teams and external parties to ensure effective project and task execution
* prepare powerpoint presentations for reports
qualifications
* three (3) or more years of experience in an administrative role
* strong organizational, project management and problem-solving skills with the ability to multitask
* ability to multitask effectively in a fast-paced environment
* strong proficiency in written and spoken english and spanish, including excellent grammar and writing skills
* superior communication and interpersonal skills, professional demeanor, collaborative nature, and ability to work effectively across all levels
* detail-oriented; expert user of ms office suite; proficient with report writing
about usana
since 1992, usana provides high-quality products focused on nutritional supplements, skincare, and a healthy lifestyle. Usana is dedicated to empowering a global family of employees across more than 20 markets worldwide. We value community, open-minded listening, accountability, respect, and collaboration. Our diversity, equity, and inclusion council helps create a culture where all members feel cared for and included. Our values are excellence, integrity, health, and community.
job details
* seniority level: mid-senior level
* employment type: full-time
* job function: administrative
* industries: wellness and fitness services
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