This administrative assistant role provides comprehensive administrative and human resources support to a chemical manufacturing facility in nuevo león. It ensures efficient coordination across departments, manages vendor relationships, supports employee lifecycle processes, and contributes to compliance and continuous improvement initiatives. The position plays a key role in maintaining a well-organized, compliant, and people-focused work environment.
primary responsibilities
• manage quotations, purchase orders, contracts, and service agreements for various vendors
• maintain vendor records and support annual supplier evaluations
• process invoices in sap, assign cost centers, and ensure timely posting
• track and reconcile monthly expenses for services, training, and benefits
• support audits and documentation for integrated management systems (iso, oea, ctpat)
• administer employee lifecycle documentation (hiring, onboarding, changes, terminations)
• coordinate with payroll for updates, benefits, and insurance processing
• manage medical exams and occupational health compliance
• maintain headcount, absence, turnover, and overtime reports
• update organizational charts and job descriptions in coordination with hr and leadership
• plan and track mandatory and functional training across departments
• coordinate external training providers and certifications
• support onboarding, internal tools, and employee engagement initiatives
• conduct gemba walks and support wellness and communication efforts
• ensure compliance with labor and social security regulations
• promote psychosocial risk prevention and support legal documentation
• participate in continuous improvement and lean initiatives
• support performance evaluation processes and maintain confidentiality
minimum requirements
• bachelor's degree in business administration, human resources, or related field
• minimum 3 years of experience in administrative and hr coordination roles, preferably in manufacturing
• proficient in microsoft office
• strong organizational and multitasking abilities
• knowledge of mexican labor and social security processes
• excellent communication and interpersonal skills
• intermediate english proficiency
• familiarity with workday, learning center, and sap (preferred)
preferred requirements
• experience in lean manufacturing or process improvement methodologies
• ability to interact with employees, contractors, and external providers
• use of ppe when entering production areas
• participation in audits, crisis committees, and legal compliance meetings
• experience managing credit card expenses and hr reporting
• strong competencies in innovation, accountability, performance excellence, change management, customer focus, and teamwork