Implement electronic invoices and statements from all suppliers. Eliminate hard copy.
- responsible to add and maintain vendor master files.
- all invoices must coded to the correct g/l account # and input into tbox for us suppliers and compaq for mexican suppliers the same day the invoice is received utilizing triple matching (invoice must match price on po and quantity received). Resolve all invoice discrepancies within 24 hours.
- maintain a log of all invoice discrepancies and reasons. Lead a weekly meeting with purchasing and receiving to define and implement corrective action.
- files are to be maintained for open and closed invoices. Also general supplier communications.
- prepare a list every thursday of suggested supplier payments and present for approval.
- prepare check run every friday. All checks must be cut from the system and applied to invoice. Wire transfers must be applied immediately following the processing to the bank.
- prepare us payroll checks every friday.
- process all authorized check and wire transfer requests
- maintain cod reconciliation to ensure product or service is received per cod procedure.
- review expense reports and confirm receipts match report. Prepare a check for payment.
- provide suppliers a monthly statement for reconciliation. Must ensure both tbox and conpaq are accurate on a daily basis.
- separately monitor all expense invoices/payments such as electric, telephone, cell phones, building rents. Prepare a list of suggested payment prior to the due date.
- participate in cycle count and month end inventory as an auditor.
- assist in month end financial close including review of inventory receipts accrual journal report.
Experiência y requisitos
- minumun 5 years of experience in accounts payable for us and mexican accounting
tipo de puesto: tiempo completo, por tiempo indeterminado
salario: $5,381.00 - $99,999.00 al mes
beneficios:
- vales de despensa
horario:
- diurno
pago complementario:
- bono de asistencia
- bono de puntualidad