Y detalle de las actividades
under the indirect supervision of the sr director or vp of operations provides general administrative assistance helping to optimize his/her time and agenda to be more effective. Assist corporate executives with travel and logistics. Properly communicates and reports internally and externally on behalf of the sr. Director or vp of operations. Plans and coordinates all special events in collaboration with hr and other departments. Keeps all confidential documents and records for the sr. Director or vp of operations. When needed, provide support to staff members on travel arrangements and logistics.
roles & responsibilities:
* direct administrative support to sr. Director or vp of operations (calendar, travel, expense reports, etc.)
* coordinator/project manager for events and meetings, and internal/external management meetings
* assist with communications to corporate offices and programs as required
* serve as project manager for special and ongoing projects
* generate and distribute meeting minutes
* assist in the development of presentations and communications
* identify opportunities for process improvement and drive them to closure
* maintain department "dashboard", scoreboard, project tracker etc.
* assist other departments during "peak" times (i.e. end of qtr.)
* act as backup for the administrative assistant supervisor
* manage staff vendor relations, agreements and invoices and petty cash
* attend staff meeting and follow up on task
* plan and coordinate company events
* support with travel logistics for different intuitive locations
* coordinates shuttle transfers through internal driver or third parties when needed
experiencia y requisitos
* minimum of five years experience in an administrative/support role, preferably in a medical device company.
* strong bilingual (english/spanish) communication skills, both verbal and written
* strong computer skills (excel/ms word, powerpoint), prefer experience in computer order processing systems such as coupa or concur.
* ability to independently work in a dynamic fast paced work environment, with minimal supervision.
* must possess excellent communication skills, attention to detail, and the ability to multitask.
* willing to travel up to 20%
* self-starter with the ability to take leadership in an unstructured environment.
* demonstrated ability to learn new software systems quickly
* able to maintain and promote a high level of confidentiality
* ability to effectively collaborate with others to reach mutually agreeable outcomes.
beneficios
* beneficios de acuerdo a la lft
* seguro de vida
* bonos anuales
* caja de ahorro
* comedor
* fondo de ahorro
* transporte
* uniforme
* seguro de gastos médicos
* servicios médicos en planta
* seguro de gastos funerarios
* seguro dental
* acciones de la compañía
* becas educativas
* nutriológo
* clases de yoga
número de vacantes 1
área administración
contrato permanente
modalidad presencial
turno diurno
jornada tiempo completo
estudios carrera con título profesional
inglés hablado: avanzado, escrito: avanzado
disponibilidad p. viajar si