Administrative support role
this administrative role is ideal for a professional who can provide exceptional support to executive-level personnel. The successful candidate will have 2+ years of experience in providing administrative assistance and will be proficient in tools such as outlook, word, powerpoint, and google suite.
main responsibilities:
* calendar and meeting management: oversee the executive calendar, prioritize tasks, resolve scheduling conflicts, and ensure smooth coordination of meetings and engagements.
* event planning: plan internal and external meetings, events, and conferences, managing logistics such as conference rooms, catering, and preparation of materials.
* expense and travel management: submit monthly expense reports, process reimbursements, and coordinate domestic and international travel with fully detailed itineraries.
* confidential execution: handle sensitive matters discreetly while upholding confidentiality in all administrative tasks.
* team support: maintain and update organizational charts, directories, and team initiatives such as competitions and recognition programs for alignment and effective implementation.
requirements:
* 2+ years of experience providing executive-level administrative support.
* proven ability to schedule and coordinate complex internal and external meetings, events, and logistical arrangements.
* proficiency in tools such as outlook, word, powerpoint, google suite, and expense reporting platforms.
* strong organizational skills with the ability to manage multiple priorities, proactively resolve issues, and de-escalate challenges.
* exceptional interpersonal communication skills, with experience collaborating across all levels of an organization and supporting interaction with external stakeholders.