## dg boss: administrative specialist (fn)applylocations: diego garcia, british indian ocean territorytime type: full timeposted on: posted todayjob requisition id: r2123394*title:*dg boss: administrative specialist (fn)the administrative assistant provides comprehensive administrative and operational support to the fire & emergency services department. This role ensures smooth day-to-day operations, accurate documentation,effective communication, and adherence to organizational policies and safety standards. The position plays a key part in record management, reporting, and coordination between department staff and leadership.*roles and responsibilities* prepare and submit accurate reports (daily, weekly, bi-weekly, monthly, semi-annual, and annual) in* compliance with departmental requirements.* maintain a central record-keeping system, including 201 files, training folders, operational logs, property/supply records, and inventory documents.* review, file, and distribute official correspondence and operational documents as required.* perform general office duties such as correspondence, filing, answering phone calls, and responding to emails.* draft requisitions for office materials, supplies, and equipment; track usage, monitor stock levels, and conduct regular inventory checks.* assist in budget tracking for material requisitions (mrs) as part of cost-control measures.* consolidate and review employee timesheets, maintain personnel records, and process leave requests and* personnel action notices for hr submission.* coordinate the distribution and follow-up of department messages, requests, and internal communications.* maintain an accurate, up-to-date inventory control system, ensuring timely monthly and quarterly counts.* monitor daily operations data input for accuracy and compliance with procedures.* provide technical assistance on stock control activities when required.* support the fire chief, deputy fire chief, and department staff with day-to-day operational needs.* ensure compliance with organizational policies, standard operating procedures, and safety regulations.* perform other duties as assigned to meet organizational and operational objectives.*basic qualifications* strong written and verbal communication skills in professional business english.* proficiency in microsoft office suite (word, excel, powerpoint, outlook) and familiarity with standard office* equipment.* excellent organizational, multitasking, and time management skills with the ability to meet deadlines in fast-* paced environments.* strong interpersonal and teamwork skills with problem-solving abilities.* high attention to detail, accuracy, and confidentiality when handling records and sensitive information.* ability to work independently under minimal supervision, following standard procedures.* must pass overseas medical screening and maintain good health.* must hold a valid driver’s license (manual/automatic).*preferred qualifications*job specifications: special certifications or training* n/a*education:* at least a high school graduate is required.* associate or bachelor’s degree in business administration or a related field preferred.*experience:* minimum of two (2) years of experience in administrative, business, or industrial office environments performing a full range of office support duties.
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