.senior administrative assistant - executive supportsenior administrative assistant - executive supportapply locations: san francisco, california; chicago-downtown office; cerritos office; chicago office; lax officetime type: full timeposted on: posted 5 days agojob requisition id: r5739company: prologis, inc.prologis, inc. is the global leader in logistics real estate.
in partnership with our customers and our communities, we develop modern, high-quality properties that set the standard for innovative building design and sustainability.
prologis owns or has investments in properties and development projects of ~1.2 billion square feet in 19 countries and enables 2.8% of the world's gdp.
we have committed to achieve net zero emissions by 2040.job title: senior administrative assistant - executive supporta day in the lifethe senior administrative assistant will support the svp, head of energy - us in san francisco, ca.
in this high-profile role, the successful candidate must be able to handle details of highly confidential and critical nature, interact comfortably and skillfully with senior-level executives within and outside the company, as well as with customers, vendors and visitors.
this person will exhibit strong organizational, written and verbal communication skills and must be confident in their ability to interact with staff (at all levels) in a fast-paced environment, sometimes under pressure, remaining flexible, proactive, resourceful and efficient, with a high level of professionalism and confidentiality.
attention to detail and the ability to anticipate the needs of the executive teams are a must.key responsibilities include:organize and manage calendar for svp and multiple vp's; including managing calendars, resolving overlapping commitments and prioritizing the most sensitive matters.coordinate meetings and special events such as department all-hands or off-sites, including coordination and development of materials, welcoming visitors and providing support for external clients.collect and prepare information used for presentations/meetings for senior leadership and department staff.manage and reconcile monthly expense reports for multiple vps, prepare and track group budgets.provide adhoc administrative and project support, such as writing and editing e-mails, drafting memos, and preparing communications on the executive's behalf.book and manage travel (including heavy travel) for multiple vps including transportation, accommodations, and other logistics.process invoices when needed.act as a liaison between executives; work closely with otherassistants throughout organization.building blocks for successrequired:5+ years of relevant experience in a senior/executive-level support in ea / pa role in a mid-to-large sized organization.excellent knowledge of microsoft office package (excel, word, powerpoint, outlook, ms teams).advanced analytical inclination, specifically related to budgets & projects