You lead the way. We've got your back.
at american express, we know that with the right backing, people and businesses have the power to progress in incredible ways. Whether we're supporting our customers' financial confidence to move ahead, taking commerce to new heights, or encouraging people to explore the world, our colleagues are constantly redefining what's possible — and we're proud to back each other every step of the way. When you join #teamamex, you become part of a diverse community of over 60,000 colleagues, all with a common goal to deliver an exceptional customer experience every day. Here, you'll learn and grow as we champion your meaningful career journey with programs, benefits, and flexibility to back you personally and professionally. Every colleague shares in the company's success.
this role supports a group of high performing directors in a work environment that is exciting, fast paced, full of problem solving and creativity, this role will suit an individual who thrives in a busy and challenging environment.
core tasks will include the following but not limited to:
- organization and maintenance of a complex calendar using a high level of integrity, managing across senior business partners, different time zones, and international markets.
- organize internal and external business meetings, making all necessary arrangements including sending invitations, booking rooms and arranging catering.
- ensuring timely preparation and processing of expense reports; tracking and processing of invoices; review expenses submitted to leader and highlight any out of policy spend.
- supporting department finances and report requests.
- support in colleague engagement and satisfaction through skip levels, townhalls, etc.
- when requires, will need to manage travel arrangements including air, hotel, transfers, and agendas.
qualifications
must have a desire to understand the goals of the team and the relative importance of various partners and what they do.
demonstrated ability to interact with senior management and handle confidential and sensitive information with discretion
strong work ethic, highly self-motivated, but understands the key need to be a team player
ability to multi-task and prioritize in an extremely fast paced environment
strong interpersonal and communication skills with the ability to form professional relationships across all areas of the organization
excellent organizational and time management skills with strong attention to detail
ability to effectively prioritize director's office responsibilities
ability to be proactive and take initiative to anticipate the needs of a complex office
demonstrated ability to remain calm under pressure and be flexible to changing priorities
proficient in microsoft outlook, excel, word, powerpoint and able to manage concur, ariba buyer, oracle and other internal platforms
bachelor's degree preferred but not required
project management knowledge desirable
fluent english