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job description
reports to: finance director date prepared: august 2015
pay range: 34 flsa status non-exempt
incumbent:
general description:
under general supervision of the finance director, performs a variety of technical accounting support
and administrative duties in the preparation, processing and maintenance of accounting and financial
records. Functional areas of responsibility include accounts payable, accounts receivable and payroll;
also maintains a variety of accounting files and records; and performs related duties as assigned.
distinguishing characteristics:
the accounting services technician is the entry level into the technical accounting series and
incumbents are responsible for performing duties in the preparation, administration and maintenance of
district payroll, accounts payable, accounts receivable, and other accounting transactions and records,
ensuring that these functions are carried out in an accurate, timely manner in accordance with legal
requirements and sound financial management principles and practices.
essential functions: essential responsibilities and duties may include, but are not limited to, the
following:
performs a variety of technical accounting support and administrative duties in the preparation, processing and maintenance of accounting and financial records.
performs payroll, accounts receivable and accounts payable tasks as required for coverage of departmental functions.
processes invoices for payment in accordance with district policies and procedures; maintains files, pay requests and related documents. Reviews accounts payable payment documentation
and supporting materials to be complete and accurate; reviews and processes check requests;
investigates and resolves accounts payable problems and unusual situations.
prepares invoices for specialized service areas including property damage, retiree insurance, lease agreements, permits, construction orders and service orders; ensures that the invoicing
practice is consistent with program requirements.
performs duties in support of payroll operations; enters maintenance changes such as direct deposit, tax withholdings, and deductions into the payroll system; ensures timecards submitted
are accurate and contacts appropriate timekeeping staff to rectify errors; generates and distributes
payroll related reports; prepares and reconciles payroll report entries.
assists with the storage and archiving of accounting records in accordance with established records retention schedules.
performs other related duties as assigned.
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qualification requirements:
knowledge of:
principles, practices and terminology of payroll, accounts payable, and receivables processing and
related financial transactions; practices and procedures of governmental budgeting and accounting;
methods, practices, documents and terminology used in processing accounting transactions and in
financial record keeping; fundamental accounting and internal control policies and procedures;
operations and uses of standard spreadsheet software; standard office practices and procedures; and
principles and practices of sound business communication
ability to:
operate a computer and spreadsheet software; verify the accuracy of financial data and information;
organize and set priorities; make sound independent judgments within established guidelines; make
calculations and tabulations and review fiscal and related documents accurately and rapidly; follow and
apply written and oral instructions; communicate effectively, orally and in writing; prepare clear and
accurate financial records and reports; handle tactfully and effectively sensitive customer relations
situations and defuse situations that are highly volatile; establish and maintain effective working
relationships with those contacted in the course of work.
physical and mental demands:
the physical and mental demands described here are representative of those that must be met by
employees to successfully perform the essential functions of this class. Reasonable accommodations may
be made to enable individuals with disabilities to perform the essential functions.
physical demands
while performing the duties of this class, employees are regularly required to sit; talk or hear, both in person and by telephone; and use hands repetitively to operate, finger, handle or feel
office equipment; and reach with hands and arms. Employees are occasionally required to stand
and walk; stoop, kneel, or bend; and lift up to 25 pounds.
specific vision abilities required by this job include close vision and the ability to adjust focus.
mental demands
while performing the duties of this class, employees are regularly required to use written and oral communication skills; read and interpret data; use math and mathematical reasoning;
analyze and solve problems; learn and apply new information; perform highly detailed work on
multiple, concurrent tasks; and interact with district staff and others encountered in the course of
work.
the work environment characteristics described herein are representative of those an employee
encounters while performing the essential functions of this job. Reasonable accommodations may be
made to enable individuals with disabilities to perform the essential functions.
environmental conditions: the majority of the job activities are performed indoors in a temperature
controlled office environment. Minimal exposure to noise generated from the operation of office
equipment.
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physical conditions: essential and marginal functions may require maintaining physical condition
necessary for sitting, standing, bending, and stooping for prolonged periods of time and occasional
lifting; using various office equipment including a computer screen and keyboard.
education and experience:
education: high school diploma or general education degree (ged).
experience: minimum of two years of responsible professional accounting experience which has
included responsibilities in a variety of accounting functions, or the equivalence in education and
experience. Proficiency in the use of personal computers and the use of spreadsheet software is required.
licenses: must possess a valid california driver’s license, have a satisfactory driving record, and be insurable by the district to operate district vehicles.
work hours:
flexible schedule between 7:00 am to 4:30 pm, monday through friday. Subject to change, as required
to meet the needs of the district. Must be willing to work overtime and/or alternate schedule when
required. May be called in during non-business hours to assist with emergencies.
i agree to adhere to the requirements stated in this job description.
approved by general manager: approval date: _____ / _____ / _____
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