Join to apply for the pa and office manager role at vialto partners
vialto partners is a market leader in global mobility services. Our purpose is to ‘connect the world’. We are unique as the only stand-alone global mobility business, offering a rare opportunity for our clients, stakeholders, and colleagues.
our teams help companies streamline and effectively manage their global mobility programs in a cost-efficient and compliant manner. Our services focus on cross-border compliance and risk assessment for tax, immigration, business travel, rewards and compensation, and remote work.
working at vialto partners means being part of a global, dynamic team. With over 6,500 staff across more than 50 countries, we serve clients from various industries and locations. We believe in connecting the world and supporting our colleagues to grow their careers through global assignments and opportunities that enhance their skills and benefit our clients.
at vialto, we foster a culture of belonging where everyone can thrive. We encourage employees to bring their true selves and share their talents to positively impact the communities we serve.
to learn more about what we do, listen to our podcast 'on the move' for insights on global mobility issues, read our industry news, and follow us on linkedin and instagram.
job description
we are seeking a highly organized and proactive office administrator to ensure the efficient daily operations of our mexico city office. The ideal candidate will be detail-oriented, a strong communicator, and capable of managing multiple administrative tasks.
responsibilities:
1. oversee general administrative functions to ensure smooth office operations.
2. manage office supplies inventory and coordinate replenishments.
3. liaise with external suppliers (e.g., hp, office max, telcel) to ensure quality service and timely payments.
4. maintain an inventory of it equipment and office access tools; manage distribution and collection from staff.
5. coordinate with office landlords (e.g., regus) on facility-related issues such as cleaning, air conditioning, internet, and maintenance.
6. procure and install new office equipment as directed.
7. report and follow up on hardware issues, working with vendors to resolve them promptly.
8. maintain and update the office space booking google sheet; generate and share attendance reports.
qualifications:
1. experience in office administration, operations, or facilities coordination.
2. strong organizational and multitasking skills, with independence in work.
3. excellent communication and interpersonal skills.
4. proficiency in google workspace and general office technology.
5. ability to coordinate with vendors, service providers, and internal teams.
6. fluent in spanish and english (spoken and written).
7. professional, dependable, and service-oriented attitude.
additional information
location: hybrid – mexico city
we are an equal opportunity employer that does not discriminate based on legally protected statuses.
please note, ai is used as part of the application process.
seniority level
entry level
employment type
full-time
job function
administrative
industries
business consulting and services
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