How you will contribute to our magical experience?
the administrative assistant will provide clerical support to four directors by coordinating working agendas, acting as a liaison with internal teams and external business partners, and managing diverse tasks assigned by the executives.
responsibilities
* manage and arrange day-to-day calendar management, scheduling, agendas, calls and meetings.
* manage the daily calendar arrangements of 4 company executives; arrange travel planning, accommodations, itineraries and handle expense reports with related areas.
* perform administrative and area support including preparation, writing and consolidation of weekly/monthly reports, purchase orders, t&e control and powerpoint presentations.
* manage the relationship with amex integral travel.
* maintain professionalism and exercise discretion when interfacing with direct reports and other areas.
* plan, organize and implement department events, meetings and employee meeting activities or special projects.
* manage working calendars/meetings at a local and regional level.
* write and distribute meeting notes.
* liaise with internal disney teams and external business partners.
* support in rollouts and other massive events: invitations, confirmations, ndas, analyze and report results of attendance.
* help in developing sales reports.
* expense reporting.
* coordinate and time keeping of staff meetings and bi-weekly meetings.
* coordinate and follow up programs and/or activities.
* follow up key initiatives and programs within the organization.
basic qualifications
* possess at least 3 years of experience in similar positions.
* proficiency with microsoft office package (outlook, excel, powerpoint).
* knowledge in sap is a plus.
* advanced english level is required.
* ability to maintain confidential information with good judgment and discretion.
* credible, proactive and trusted thought-partner who has built relationships and delivered results.
* excellent interpersonal skills and team-player.
equal opportunity employer
at disney, we believe it takes great people to create the memorable experiences, products and services our consumers know and love. We are a team of storytellers and hire under equal opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, disability and gender identity. We foster a corporate culture of belonging and inclusiveness, which empowers our staff and company to thrive.
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