accounts payable lead (ap lead)
ait worldwide logistics is an equal opportunity employer – m/f/veterans/disabled. If you are unable to apply online due to a disability, contact human resources at 630-766-8300 ext 5218.
the accounts payable lead (ap lead) will perform daily tasks focused on administering, designing and ensuring compliance with accounts payable processes including invoice charge verification (including applicable discounts) vs. purchase orders; verification that goods and services purchased have been received; confirmation of purchase approval; payment authorization and processing; reconciliation of accounts payable ledgers to identify improper charges, validate transactions, and ensure accurate and timely payment of amounts due; and setting an example to the ap team. The ap lead will meet with the ap team regularly on a group or individual basis and assist with any issues or problems that arise. The ap lead will also determine if a specialist will need to be involved for additional assistance. This role will mentor less‑experienced team members within the ap team.
responsibilities
- ensure credit holds are actioned and resolved expediently to avoid freight disruptions
- complete and issue voids and/or stop pays when requested through ait's bank
- train and lead newly hired employees; delegate and review the work of accounts payable team
- be a member of account escalation; assist with items that come through escalation and ensure items are being handled and help resolve if needed
- ensure sop maintenance is being completed on a monthly basis
- maintain a small proportionate balance of audit accounts (e.g., fedex). The lead will action a small amount of vendor accounts for errors and payments
- complete the pay to station (pts) weekly process – internal process for our ic’s
- complete the monthly x batch – finish check batch ran at the last business day of the month for batch type x
- complete the monthly purge – specified report in which you will exclude certain vendors and purge the remaining vendors on the last business day of the month
- perform other duties as assigned
- comply with all policies and standards
qualifications
education
- high school diploma (required)
- associate’s degree in finance, accounting, business administration, or related discipline (preferred)
experience
- 5+ years experience in finance and/or accounting field (required)
knowledge, skills, and abilities
- ability to effectively communicate in an oral and written manner with professionalism while conducting oneself according to policy. Proper grammar, spelling, etc. should be reviewed prior to sending written communication. High
- thorough understanding of accounts payable processes and policies high
- high attention to detail high
- proficiency in cargowise, as400, microsoft office and any and all systems brought onboard for the business process high
- proficient on excel, word, outlook medium
- strong interpersonal skills for interacting with accountants and vendors medium
- strong analytical skills and problem solving. High
benefits
in addition to your base compensation, you may be eligible for a bonus based on achievement of business and/or individual performance metrics (dependent on position). Benefits offered include medical, prescription, health savings account, flexible spending accounts, dental, vision, life, ad&d, disability, supplemental health, employee support, paid parental leave, pet insurance, 401(k) and tuition reimbursement. In addition, teammates may be eligible for up to 10 to 20 days of vacation (depending on tenure), 2 personal days, 1 floating holiday, 5 sick days, 5 volunteer hours, and 6 company holidays (plus veterans day for veterans) annually.
