Executive assistant to medical director
we are seeking an experienced executive secretary to provide high-level administrative support to our ceo and medical team.
about the role:
this is a senior-level position that requires a seasoned professional with a proven track record of success in fast-paced environments. The ideal candidate will be able to anticipate needs, stay several steps ahead, and provide stability amidst rapid growth and complexity.
* serve as the right-hand person to the ceo/medical director, managing schedules, communications, and sensitive matters with utmost discretion.
* coordinate team workflows across multiple departments, including directives, assignments, delegations, and roles from the ceo.
* support the execution of special projects and new health initiatives.
* organize documentation, sops, and high-level correspondence in both english and spanish.
* prioritize and filter information, flag urgent issues, and relieve executive decision-making burden.
* interface with vip clients, healthcare professionals, and business stakeholders with professionalism and warmth.
requirements:
the successful candidate will possess:
* a minimum of 5-10 years of experience as an executive assistant or executive secretary at a senior level.
* fluent english and spanish (spoken and written).
* excellent digital literacy, including microsoft office, google drive, time management tools, and crm platforms.
* strong emotional intelligence and ability to thrive under pressure.
* outstanding organizational skills, memory, and follow-through.
* ability to maintain confidentiality, composure, and grace at all times.
bonus qualifications:
preference will be given to candidates with experience in medical, wellness, integrative or regenerative health industries, knowledge of holistic medicine, or a deep personal interest in health and healing.
if you are a motivated and organized individual with a passion for delivering exceptional support, we encourage you to apply.