Summary of responsibilities
the primary responsibilities of the accounts payable specialist include managing the a/p invoice flow through the office from incoming mail, inputting invoices into a/p, pay attention to invoices currently due for payment and notify management, and resolving vendor issues. Duties also include monitoring concur system for employee expense approvals. This position requires a large degree of attention to detail, as we have a large amount of vendors throughout canada, us, swiss, south africa, france & morocco
essential job functions
* experience in managing the process of introducing invoices from the united states, switzerland, south africa, france, and morocco.
* optimize the account payable function by proposing and implementing new processes
* distribute to project managers or appropriate corporate personnel for approval
* maintain the vendor master file, ensuring all credentials are up-to-date, so that correct tax id and addresses and phone numbers for vendors are obtained
* assist the project managers with questions about invoices and payments on subs and suppliers on their jobs
* review the approved employee expense reimbursements from concur and enter sap for payment
* resolve concur admin task, provide support to employee questions
* download invoices from portal to ensure completeness
* check for proper sales tax charges (master different tax requirements throughout)
* check for proper approval of returned invoicesenter 'on demand/daily/weekly' invoices, including employee expense reimbursements from concur, into sap
* review open a/p to propose what should be paid on the by-weekly payment batch and approve by assistant controller
* set up monthly and quarterly recurring invoice payments in payment file
* reconcile vendor statements and the ap subledger as needed
* assist with month-end and year-end closing activities related to accounts payable
* support audit requests by providing documentation and explanations as required
* compliance & controls
* ensure compliance with internal controls, company policies, and applicable tax regulations for different countries
position requirements
* critical thinking, problem solving abilities.
* ability to work in a team environment as well as independently and be self-driven
* ability to meet deadlines and work well under pressure
* excellent interpersonal and organizational skills
* excellent computer skills in a microsoft windows environment
qualifications and experience
* experience working with sap s/4hana
* 3 to 5 years’ experience in accounts payable
* proven capabilities in multi-tasking, problem-solving, and prioritizing workloads
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