Job overview
we are seeking a detail-oriented and proactive accounting & administrative associate to support us-based clients with their accounting, financial, and operational needs. This role combines hands‑on bookkeeping, financial reporting, administrative support, and light business advisory work. The ideal candidate has strong quickbooks experience, a solid understanding of us gaap, and the ability to manage multiple clients effectively.
key responsibilities administrative
* communicate directly with clients via email and phone to address financial and operational inquiries.
* scan, organize, file, and maintain financial and accounting documentation.
* assist in preparing and reviewing contracts and other business agreements.
* ensure accurate record‑keeping and proper document backup for each client.
accounting & finance
* prepare financial statements, including consolidated reports when required.
* perform month‑end bookkeeping activities, including bank and credit card reconciliations and financial adjustments.
* manage accounts receivable, including invoicing, collections, and payment processing.
* handle accounts payable, including entering bills and processing payments.
* oversee payroll activities, including running payroll and making necessary corrections.
* maintain and update financial data in quickbooks desktop, quickbooks online, and other accounting systems.
* analyze financial data and provide insights to support business decision‑making.
business development & advisory
* collaborate with business owners to identify growth opportunities.
* support clients in implementing efficient financial and operational processes.
* contribute to strategies aimed at improving profitability and scalability.
skills & qualifications required
* strong knowledge of accounting principles and financial reporting.
* hands‑on experience with quickbooks (desktop and/or online) — no platform training will be provided.
* solid understanding of us gaap, as clients are us‑based.
* excellent written and verbal communication skills in english.
* strong organizational and time‑management skills with the ability to handle multiple clients.
* ability to analyze financial data and translate it into actionable insights.
* fluency in english.
preferred
* prior experience supporting small to mid‑sized us businesses or accounting firms.
salary
$1,000 - $1,500 a month
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