Description
job overview:
the senior administrative assistant has developed specialized administration-specific skills through job-related training and considerable on-the-job experience. They can provide support to their team with a limited degree of supervision. They can act as an informal resource for colleagues with less experience. They are skilled in a range of processes, procedures, and systems.
responsibilities
key tasks and responsibilities:
* type and proofread documents, correspondence, and forms
* carry out varied assigned tasks requiring knowledge of office protocol and demonstrate an understanding of the organization, policies program, and procedure related to the work of the office
* coordinate and set up meetings and conferences, arrange travel, and work on special projects
* maintain the schedule of one or more individuals
* set up and maintain a manual and electronic filing system
* maintain office supplies and other materials required for departments or project activity
* answer the telephone, take, and relay messages, and address routine and non-critical issues or route them to the appropriate person
* coordinate and process general administrative work such as timesheets, vacation requests, supply requisitions, etc.
* photocopy, fax, and scan documents as required
* assure effective mail and package distribution
* assist employees and managers with general administrative requests
* perform additional assignments under the supervisor's direction
* organize and schedule meetings and appointments
* carry out administrative duties such as filing, typing, copying, binding, scanning, etc.
* produce and distribute correspondence memos, letters, fax, and forms
* review/answer emails as needed
* maintain up-to-date employee holiday records for the team
* maintain a contact list
* order office supplies
* special projects as assigned
qualifications
essential qualifications and education:
* high school diploma/ged
* 5+ years of relevant experience
* minimum of 3 to 5 years of administrative assistant experience in a corporate setting
* in-depth knowledge of business procedures, letters, and report formats
* ability to read and comprehend instructions, to write correspondence and memos
* ability to write, speak, and interact clearly and professionally with all levels of management as well as external clients
* can handle sensitive information with the highest degree of integrity and confidentiality
* strong sense of urgency and problem-solving skills
* ability to work well with a team and support other admins as required
* extremely organized and detail-oriented
* ability to juggle multiple tasks with superb accuracy
* knowledge of business procedures, letters, and report formats
* proficient in microsoft office - powerpoint, excel, word, and outlook
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