*company overview*
people power our future. That is why advancing a dynamic, inclusive environment, where everyone grows and thrives is critically important to us.
Our ingenuity fuels daily life. Together, we’ve forged some of the most trusted partnerships across the energy value chain to make what was once just an idea a reality: laying subsea infrastructure thousands of feet below sea level, installing offshore platforms hundreds of miles from shore, and using our expertise to design and build offshore wind infrastructure.
For more than 100 years, we've been making the impossible possible. Today, we're driving the energy transition with more than 30,000 of the brightest minds across 54 countries.
Here, what you do matters.
*job overview*
to provide the necessary administration support to security department (administration). Maintain high standard of safe working practices, quality and productivity as well as compliance with the code of business conducts
*key tasks and responsibilities*
- provide necessary administrative assistance to security staff, expats and visitors.
- provide support to the security manager.
- preparation and follow up of expense reports.
- preparation and follow up of purchase requisitions (spmat).
- report and follow up maintenance/housekeeping/repairs issues in the security building.
- support to special events/visitors planning & coordination.
- management of diaries.
- making meetings and appointment arrangements on behalf of security team members.
- organization of and support to meetings (take notes, develop minutes of meeting).
- maintenance of appropriate filling/records.
- text processing of routine and confidential documentation.
- copy and transmit information as necessary.
- serve visitors by greeting, welcoming, directing and announcing them appropriately.
- assist with it requests, follows up and filing
- maintain security by following procedures and controlling access (monitor logbook).
- generate reports, plans, procedures and any other documents as required.
- office & coffee supplies request/administration/distribution
- documents translation (english/spanish
- spanish/english).
- interpreter (english/spanish) in meetings, phone conferences, as support for the security team members.
- follow up on and complete day to day office matters, issues, requests.
- communicate and liaise with staff in other departments or mcdermott business sites as necessary
- maintain confidentiality and observe data protection and associated guidelines where appropriate
- assume any other job responsibilities and tasks as assigned by the security department or company as and
when necessary.
- willingness to assume overall responsibility relative to the administrative tasks
*essential qualifications and education*
- 5 years of experience in administration field
- bachelor degree or diploma in administration / business
- multitasking
- archival skills
- computer skills
- ability to solve problem under pressure
- customer service focused
- proactive
- fluent english speaker
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