Who We Are Looking For
We are looking for an enthusiastic individual to join our team in the USANA Mexico market as an Administrative Assistant. In this role, you will be responsible for providing comprehensive administrative support to the market General Manager (GM) and offering ongoing administrative assistance to the management team. Responsibilities include generating reports and presentations, organizing travel and accommodation, transcribing minutes, and performing various organizational tasks. Additionally, the role involves budget preparation and control, fiscal affairs, equipment utilization, records control, and special management studies.
What You Will Do as a USANA Executive Assistant
- Manage, organize and coordinate the GM’s meetings, appointments, travel itinerary, and conference calls
- Prioritize and organize projects for the GM
- Handle email and communication management for the GM
- Keep the CGM informed of daily agendas and updates
- Organize meetings, assignments and transcribing minutes
- Coordinate travel and destination management of GM during business meetings and events
- Coordinate travel and destination management of visiting guests
- Facilitate communication with external stakeholders and brand partners
- Manage projects, prepare letters and reports, and handle data entry as needed. This includes preparing, filing, and sending letters and memos
- Compile and submit monthly expenses
- Handle general enquiries, courier and mail services
- Perform reception duties, including greeting and serving visitors professionally
- Maintain confidentiality and uphold a high level of professionalism
- Collaborate with internal teams and external parties to ensure effective project and tasks execution
- Prepare PowerPoint for presentations and reports
Additional
- Identify administrative needs and develop appropriate solutions or recommendations
- Actively participate in meetings by taking minutes and following up on tasks
- Send email updates and communications to entire company as needed
- Be available for occasional weekend and evening travel, both domestically and internationally, for USANA events as required by business needs
- Perform other duties as assigned or needed
Background and Skills You Will Need
- Three (3) or more years of experience in an administrative role.
- Strong organizational, project management and problem-solving skills with impeccable multi-tasking abilities
- Ability to multi-task effectively in a fast-paced environment
- Strong proficiency in written and spoken English and Spanish, including excellent grammar and writing skills, is required.
- Superior communication and exceptional interpersonal skills, along with a professional demeanor, collaborative nature, and the ability to work effectively in a team environment across all levels in the Company, are needed to build strong relationships with employees and Associates
- Must be detail-oriented, an expert user of MS Office Suite, and proficient with report writing
About USANA
Since 1992, USANA has provided the world with the highest-quality products focused on nutritional supplements, skincare, and a healthy lifestyle. But our commitment to excellence goes far beyond our products. USANA is dedicated to share our vision of health by empowering a global family of incredible employees based in more than 20 different markets around the world.
Community is at our core. It is our commitment to always strive to be open-minded listeners, hold ourselves and others accountable, be respectful, and celebrate the strength that comes from collaboration. Through initiatives like our Diversity, Equity, and Inclusion Council, we create a company culture where all members of the USANA Family feel cared for, included, and valued.
USANA employees do more than work for our company––we embody the culture, and we live our company values: Excellence, Integrity, Health, and Community. We are committed to doing whatever it takes to ensure USANA’s direct-selling Associates are supplied with whatever they need to become successful.