Finance and administration executive (at the rank of executive officer)
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finance and administration executive (at the rank of executive officer)
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the university of hong kong
apply now ref.: 532651
work type: full-time
department: campus services office (61200)
categories: executive / technical / support
hong kong
applications are invited for appointment as finance and administration executive (at the rank of executive officer) in the campus services office (ref.: 532651), to commence as soon as possible, on a two-year fixed-term basis, with the possibility of renewal.
the campus services office (cso) is seeking a high-calibre individual to join the team as finance and administration executive. The cso is a newly established unit to unify the management of various service entities, including catering services, on-campus business outlets, postgraduate residences, and future operations of guest accommodations and staff quarters. The aims are fostering a service-oriented culture, improving operational efficiency, and ensuring the long-term financial sustainability of these units by taking a more dynamic business approach.
qualities and qualifications
* applicants should possess a bachelor's degree preferably in business administration, accounting, or related disciplines;
* not less than 5 years of proven work experience as an office manager or in a similar administrative role, preferably gained at universities, government, ngos and/or research centres/institutes;
* substantial experience in handling administrative and financial matters;
* self-motivation and strong analytical, organizational abilities, multitasking, problem-solving, communication and interpersonal skills;
* excellent communication skills in english, mandarin and cantonese;
* proficiency in microsoft office suite (excel, word, and powerpoint); and
* ability to work independently and as a team in a fast-paced environment
detailed responsibilities
* develop, review and execute operational and administration guidelines and documents, implement and improve office policies and procedures for efficiency;
* manage procurement of office supplies and equipment, oversee office repair, maintenance and renovation work, monitor computer services and software applications;
* handle full set of accounts, prepare monthly and annual management reports, liaise with auditors for annual audit and external parties for operational and financial issues;
* provide finance and procurement functions including monitoring budgets and expenses, daily accounting and cash management, procurement of goods and services;
* liaise with the university community, external parties and professionals to connect with resources useful for providing administrative and financial services, including proposal and budget review for management;
* lead the setting up of the new office including renovation, office supplies, brand new website (and/or social media) and system set up;
* handle full-spectrum of human resources functions, including recruitment and onboarding of new employees;
* prepare and organize documents, reports, and presentations; and
* participate in ad-hoc projects and duties, as assigned by the director
what we offer
a highly competitive salary commensurate with qualifications and experience will be offered, in addition to annual leave and medical benefits. The appointment will attract a contract-end gratuity and university contribution to a retirement benefits scheme, totaling up to 10% of basic salary.
how to apply
the university only accepts online application for the above post. Applicants should apply online and upload an up-to-date c.v. Review of applications will start as soon as possible and continue until august 15, 2025, or until the post is filled, whichever is earlier.
advertised:jul 18, 2025 (hk time)
applications close:aug 15, 2025 (hk time)
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