Overview
purchase support specialist
we are looking for a purchase support specialist responsible on the purchase requisition, orders, documentation, and support for suppliers to get involved with the company. It is important to have a proactive mindset and have proficiency with excel and reporting tools.
responsibilities
* create and process purchase requisitions and purchase orders, ensuring spending is efficient and remains within budget.
* monitor and track purchase order workflows to facilitate timely approvals and issuance.
* analyze expense and spend data regularly to identify trends, cost-saving opportunities, and ensure expenses stay below budget limits.
* maintain accurate documentation and records for all purchasing activities, including orders, contracts, and invoices.
* reconcile invoices against purchase orders and agreements, promptly resolving discrepancies to ensure compliance and cost control.
* generate periodic financial and expense reports to track purchase order status and support informed decision-making.
* collaborate with buyers, suppliers, and internal teams to ensure purchasing activities align with company policies and budget objectives.
* recommend process improvements and cost-control measures based on data analysis to maximize efficiency and savings.
requirements
* bachelors degree in administration, supply chain management, finance, or a related field.
* 2-3 years of experience in purchasing, procurement, finance, or related support functions.
* solid understanding of purchase order management, supplier onboarding, and contract administration.
* advanced proficiency in ms excel and reporting tools; preferable experience using smartsheet.
* strong analytical skills and attention to detail, especially in data reconciliation and financial reviews.
* excellent written and verbal communication skills (english and spanish); able to interact professionally with internal stakeholders and suppliers.
* ability to handle multiple responsibilities, manage priorities, and meet deadlines in a fast-paced environment.
* demonstrated commitment to process improvement and a proactive problem-solving attitude.
* reliable team player with administrative and organizational strengths.
schedule
on site - monday to friday from 8:00am - 17:00pm
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