Administrative coordinator role
cimmyt is a cutting-edge international organization dedicated to solving tomorrow's problems today. We are seeking an experienced administrative professional to support our programs.
* key responsibilities:
* financial support:
* prepare and manage financial reports for assigned teams, support expense processing, requisitions, and financial documentation.
* event coordination:
* support program events, meetings, conferences, and workshops, send invitations, manage communications with participants, arrange logistics, and facilitate reimbursement of participant expenses.
* travel management:
* make travel reservations for national flights for assigned teams.
* procurement coordination:
* raise requisitions and monitor progress in line with procurement processes.
* logistics support:
* process standard material transfer agreements (smtas), manage shipments, documentation, and liaise with procurement for related processes.
* grants administration:
* upload subgrant agreements via institutional systems, maintain a subgrants tracker to ensure proper monitoring and follow-up.
* information management:
* upload critical project information into institutional systems, support program manager in tracking milestones and deliverables.
* program support:
* assist in meeting coordination, documentation, and follow-up actions, rotate tasks within admin team to ensure coverage and resilience.
* documentation support:
* maintain organized records and files for all program-related administrative processes.
* liaison support:
* serve as focal person at hq to follow up with enabling units to ensure timely action on program requirements.
requirements:
* bachelor's degree in business administration, management, public administration, or related fields.
* advanced degree (master's) in any of the above fields is an advantage.
* 3–5 years of experience providing comprehensive administrative and operational support in an international environment.
* experience in knowledge and information management, liaising with institutional units, and ensuring smooth program operations is essential.
* excellent organizational skills, including time management, resource management, prioritization, coordination, and communication.
* proficiently use microsoft office (word, excel, powerpoint, outlook) and other relevant software. Familiarity with microsoft dynamics 365 will be an advantage.
* exposure to agricultural research, international development, familiarity with international organizations/ngo sector (multicultural).
* advanced level of english (written and conversational).