This Administrative Assistant role provides comprehensive administrative and human resources support to a chemical manufacturing facility in Actual León. It ensures efficient coordination across departments, manages vendor relationships, supports employee lifecycle processes, and contributes to compliance and continuous improvement initiatives. The position plays a key role in maintaining a well-organized, compliant, and people-focused work environment.
Primary Responsibilities
• Manage quotations, purchase orders, contracts, and service agreements for various vendors
• Maintain vendor records and support annual supplier evaluations
• Process invoices in SAP, assign cost centers, and ensure timely posting
• Track and reconcile monthly expenses for services, training, and benefits
• Support audits and documentation for Integrated Management Systems (ISO, OEA, CTPAT)
• Administer employee lifecycle documentation (hiring, onboarding, changes, terminations)
• Coordinate with Payroll for updates, benefits, and insurance processing
• Manage medical exams and occupational health compliance
• Maintain headcount, absence, turnover, and overtime reports
• Update organizational charts and job descriptions in coordination with HR and leadership
• Plan and track mandatory and functional training across departments
• Coordinate external training providers and certifications
• Support onboarding, internal tools, and employee engagement initiatives
• Conduct Gemba walks and support wellness and communication efforts
• Ensure compliance with labor and social security regulations
• Promote psychosocial risk prevention and support legal documentation
• Participate in continuous improvement and Lean initiatives
• Support performance evaluation processes and maintain confidentiality
Minimum Requirements
• Bachelor’s degree in Business Administration, Human Resources, or related field
• Minimum 3 years of experience in administrative and HR coordination roles, preferably in manufacturing
• Proficient in Microsoft Office
• Strong organizational and multitasking abilities
• Knowledge of Mexican labor and social security processes
• Excellent communication and interpersonal skills
• Intermediate English proficiency
• Familiarity with Workday, Learning Center, and SAP (preferred)
Preferred Requirements
• Experience in Lean Manufacturing or process improvement methodologies
• Ability to interact with employees, contractors, and external providers
• Use of PPE when entering production areas
• Participation in audits, crisis committees, and legal compliance meetings
• Experience managing credit card expenses and HR reporting
• Strong competencies in innovation, accountability, performance excellence, change management, customer focus, and teamwork