Department: administration / office
reports to: head of administration / general manager
position type: full-time, permanent, 100% on-site
work location: guadalajara
monthly salary: $15,000 mxn
*position summary*
we are seeking a proactive, detail-oriented bilingual administrative coordinator (english c1) to provide administrative and communication support, coordinate internal processes, and maintain effective relationships with clients and suppliers.
*key responsibilities*
- purchasing: source suppliers, request quotes, negotiate terms and freight, issue purchase orders, and follow up to ensure timely delivery.
- record-keeping: maintain and update employee files and organize administrative documentation.
- reporting: prepare, consolidate, and present accurate weekly and monthly reports (e.g., purchases, inventory, other kpis as defined).
- data management: enter and maintain accurate data in internal systems; generate reports and queries.
- client service: provide efficient support to internal and external clients and colleagues.
- workspace maintenance: keep the work area organized and promote punctuality and adherence to procedures.
*requirements*:
- education: bachelor’s degree in administration, international business, languages, or related field.
- experience: 3-5 years in administrative roles; proven experience in purchasing and supplier negotiation preferred.
- languages: english c1 (required) and advanced spanish (native or equivalent).
- technical skills: proficient in microsoft office (advanced excel desirable); experience with internal management systems/erp is a plus.
- competencies: strong organization, attention to detail, effective communication, prioritization, and teamwork.
- availability: 100% on-site.
*job types*: full-time, permanent
pay: $15,000.00 per month
application question(s):
- how many years of experience do you have in administrative roles?
- do you have experience in purchasing and supplier negotiation? Briefly describe.
- are you willing to work 100% on-site?
- the monthly budget for this role is $15,000 mxn. Does this compensation meet your expectations?
*language*:
- english c1 (required)
work location: in person