As a paul davis restoration & remodeling administrative assistant, you will be responsible for professionally and compassionately answering incoming calls from potential and existing customers and vendors. You will serve as the first point of contact for reaching out to sales leads from various sources. Your duties include recording data into proprietary software, creating job folders for project management, coding and invoicing, contributing to marketing efforts, scheduling customer appointments, and supporting daily operational needs. Additionally, you will manage all phases of job costing, pay bills, collect accounts receivable, and generate reports.
background checks and drug testing are required prior to employment.
the ideal candidate will:
* have experience with multi-line phone systems
* possess a clear, pleasant speaking voice and excellent communication skills
* demonstrate patience and compassion with customers
* be enthusiastic, service-oriented, organized, efficient, and detail-oriented
* be capable of multi-tasking and handling heavy workloads
* have computer skills including microsoft office, excel, and job management software
* monitor and maintain office and job supplies
* be available to work m-f from 8am-5pm, with occasional extended hours during high volume or catastrophic situations
* maintain good timeliness and attendance
* assist the owner, accountant, marketing director, and project management team
* represent the principles of honesty and integrity
* manage all aspects of job costing according to the operations manual
* use independent judgment in issuing or rejecting purchase orders and prioritizing payables
* ensure accurate records of work in progress
* prepare cost reports and analyze costs
* review variance reports, verify job and production costs, and address discrepancies
* prepare vendor checks
* maintain filing systems for management and office
* maintain good customer relations to address issues and concerns
* participate in the collection process
join the paul davis team and start to love what you do and do what you love!
compensation: $27,000.00 to $33,000.00
since 1966, paul davis has been a leader in property damage mitigation, reconstruction, and remodeling, with over 370 offices across the us and canada. We are committed to performance, integrity, and delivering excellence in every project.
our vision:
to provide extraordinary care while serving people in their time of need.
our values:
deliver what you promise
respect the individual
have pride in what you do
our mission:
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* required fields include first name, last name, email, phone
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are you willing and able to commute to our office? *
how many employers have you had in the past 5 years? *
how many years of accounting/bookkeeping experience do you have? *
our process includes an in-depth background check. Are you willing to proceed? *
potential benefits include:
benefits vary by franchise.
opportunity for overtime
paid time off
opportunity for advancement
great company culture
our team finds stability, flexibility, personal development, and fulfillment in our work, driven by our mission to help people in need.
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