*responsibilities*:_
- data management: accuracy in managing parking pass info and contact sheets through data entry.
- calendar and schedule organization: ensure calendars and amenity schedules are accurately maintained within vantaca.
- administrative assistance: assist with architectural processing, maintain and update document libraries like condocerts and vantaca.
- information management: update portal pages with minutes, financials, and newsletters, enter resales in condocerts post-inspection.
- vendor relations: assist with requests for proposals, including follow-up with vendors and preparing bid comparisons.
- document preparation: draft various documents such as meeting schedules, parking form updates, and review/edit mass mailings.
- utility management: enter tickets to dominion va energy and other utility providers, ensuring prompt resolution.
- board support: prepare board packets based on agendas, including pulling necessary information and assembling packets.
- facility management: assist with suspension letters for pool/clubhouse, handle additional charges from meetings or newsletters.
- financial support: assist with budgets, ensure all contracts are up-to-date by reaching out to respective contacts for updates.
- insurance review: review insurance coverages to ensure adequate coverage and compliance.
- *requirements*:_
- previous experience as administrative assistant or similar (real estate industry preferred)
- excellent organizational, time management, and multitasking skills.
- proficiency in data entry and management systems
- detail oriented and strong follow-up skills.
- excellent english skills, both verbal and written.
- willingness to make and takes calls as needed.
- ability to work independently and as a team player.
- flexible to adapt to changes in the workplace.
- ms office programs knowledge and computer skills
- ability to work 40 hours a week following us eastern time zone
- *perks*:_
100% payroll (benefits of law)
superior benefits _after 6th month_:
- savings fund of 8%
- 30-day christmas bonus
- us holidays pto
- sick leave
- major medical insurance
- location: anywhere in mexico (fully remote opportunity)
- able to work 40 hours per week (5 days a week, 8 hour shift, us eastern time zone)
pay: $15,000.00 - $18,000.00 per month
*experience*:
- adminsitrative assistant: 2 years (required)
*language*:
- advanced english (required)
work location: remote