Administrative assistant page is loaded## administrative assistantlocations: laguna, mexicotime type: full timeposted on: posted todayjob requisition id: r-17827role summary: provide general administrative support. Research and prepare a wide variety of information requests, drawing data from a variety of sources within and outside the department. Route or answer routine correspondence and maintain confidential department records and files. Responsibilities & requirements: - administration – produce, update, and provide support on ms documents, databases, and other departmental systems; use expertise to help improve processes. - office and organizational skills – ability to be resourceful and proactive, utilizing strong organizational skills and time management. - correspondence – prepare emails, reports, agendas, and meetings notes as needed. - data collection and reporting – collect and organize data using pre-set tools, methods, and formats to generate standard reports. - document preparation – prepare required documents and tracking using a variety of applications such as microsoft office and other standard office software. - data compliance – works to understand data collection, processing, and protection rules and regulations to achieve compliance that matches organization objectives and applicable laws. - business meetings/events arrangement - schedule appointments, arrange meetings and conferences, and organize travel plans, as needed. - operational compliance – develop knowledge and understanding of the organization's policies and procedures and of relevant regulatory codes and codes of conduct to ensure adherence to those standards. - procurement - support others by carrying out a range of procurement activities. - other duties as assigned preferred experience / skills: - verbal communication – uses clear and effective verbal communication skills to express ideas and request actions. - planning and organizing – works with guidance to plan, organize, and prioritize activities to efficiently meet business objectives. - customer service – knowledge of customer service principles and practices. - hs diploma / ged and / or 0-2 years relevant experience
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