Intern- trade, compliance and materials analyst page is loaded## intern- trade, compliance and materials analystlocations: guadalajara, mexicotime type: part timeposted on: posted todayjob requisition id: r037201for an intern role, the kjas focus on *operational assistance*, *documentation accuracy*, and *data integrity*.*foundational trade support:* assist in daily customs and trade operations by performing entry-level classification research, shipment tracking, and restricted party screening to ensure uninterrupted cargo flow.*compliance documentation & governance:* support the maintenance of the compliance framework by drafting or updating standard operating procedures (sops) and organizing regulatory records to meet local legal requirements.*data analytics & process improvement:* contribute to the continuous improvement of the logistics program by gathering data for kpis, supporting internal audit preparation, and identifying process bottlenecks, as is applicable*stakeholder coordination:* act as a liaison/support between internal teams and service providers to gather necessary documentation for permits, licenses, and clearance resolution.*skills:* multitasking* strong communication* rapidly assimilate new processes and technical regulations* basic incoterms and classification process knowledge## activities overview but not restricted to### 1. Operational excellence & classification* *mx hts classification:* conduct preliminary mexican hts classification for various components using the general import and export tax law (ligie) and nico codes; prepared detailed findings for senior review and final validation.* *screening maintenance:* run names/entities through restricted party screening (rps) software and flag "potential hits" for senior review.* *shipment follow-up:* manage end-to-end logistics for concurrent shipments, ensuring internal tracking files are updated in real-time upon completion.* *audit readiness & documentation:* perform audits of shipment files to ensure 100% compliance with internal policies, confirming all required documentation is accurately archived for future audits.* *permit tracking:* create and maintain a "permit tracker" to monitor expiration dates for import/export licenses, ensuring the team is alerted 60 days in advance.* *delay resolution log:* maintain a log of shipment delays with service providers (dhl, fedex, etc.) to identify recurring issues with specific ports or carriers.### 2. Documentation & governance* *sop "shadow writing":* attend a process walkthrough with a specialist and draft the first version of a work instruction (wi) or flow chart based on what you observed.* *audit readiness:* conduct "spot checks" on 10 random import folders per week to ensure all required documents (commercial invoice, packing list, entry summary) are present and legible.* *training content support:* convert dense regulatory updates into visually engaging slide decks for internal "lunch & learn" sessions.### 3. Analytics & improvement* *kpi data gathering:* extract shipping data from the erp system (like sap or oracle) to help calculate the "on-time clearance" percentage for the month.* *visual mapping:* use tools like visio or lucidchart to map out the current "dock-to-stock" process, highlighting where compliance checks currently happen.* *corrective action follow-up:* reach out to stakeholders to confirm if corrective actions from previous audits have been implemented and gather evidence (photos or screenshots) of the fix.### 4. Stakeholder support* *information gathering:* draft emails to engineers or product managers to request technical specifications needed for accurate product classification.* *broker communication:* distribute "clearance instructions" to customs brokers and confirm receipt to ensure they have the right data before a shipment arrives.*this document does not represent a contract of employment and is not intended to capture every possible assignment the incumbent could be asked to perform.*
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