The legal assistant serves as a key operational partner to senior corporate transactional attorneys, supporting the execution and management of complex commercial and corporate transactions. This role is ideal for a highly organized, proactive professional who thrives in fast-paced, deadline-driven environments. The successful candidate is a self-starter who anticipates needs, identifies ways to support the team, and leverages new technologies and tools to improve efficiency. This individual is resourceful, adaptable, and comfortable stepping into unfamiliar tasks and figuring things out with minimal supervision. The role requires confidence and professionalism when interacting with senior executives and business leaders.
transaction & document support
* support attorneys throughout the full transaction lifecycle (matter setup, document preparation, execution, closing, post-closing).
* revise, redline, proofread, and format complex commercial contracts and transactional documents with exceptional accuracy and attention to detail.
* manage sophisticated document formatting (tables of contents, cross-references, defined terms, document comparisons, troubleshooting formatting issues).
* draft documents and correspondence as needed.
* create, format, and revise powerpoint presentations and other presentation materials.
* coordinate execution of agreements (including docusign) and track execution status.
* maintain organized, complete transaction files and records.
matter & workflow management
* open, update, and close matters in document and matter management systems.
* coordinate with attorneys, internal teams, external counterparties, and senior executives to facilitate transaction progress and communicate effectively across stakeholders.
* monitor billing-related matters and liaise with outside vendors as needed.
* proactively identify opportunities to improve systems, organization, and workflow efficiency.
administrative & operational support
* manage calendars, schedule meetings, and coordinate travel.
* prepare and track expense reports.
* handle courier and fedex needs.
* anticipate team needs and take initiative on special projects and evolving priorities.
qualifications
* 5+ years of experience in a law firm or in-house legal department supporting corporate or transactional attorneys.
* extensive experience revising, formatting, redlining, proofreading, and managing commercial and transactional documents.
* advanced proficiency in microsoft office (outlook, word, excel, powerpoint), particularly complex word formatting.
* experience with document and matter management systems (e.g., imanage, tymetrix, onit) and document comparison tools (e.g., litera).
* familiarity with ai productivity tools (e.g., chatgpt, copilot, or similar platforms) strongly preferred.
* demonstrated ability to operate as a proactive self-starter, anticipating needs and identifying ways to add value without waiting for direction.
* strong comfort learning and adopting new systems, technologies, and tools.
* exceptional organizational skills with ability to manage multiple priorities in a high-volume environment.
* outstanding written and verbal communication skills, including confidence communicating with senior executives and business leaders.
* high level of professionalism, discretion, and ability to handle confidential information.
* notary public (or willingness to obtain certification)
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