This role requires a thinker with strategic vision and tactical prowess.
we need you to identify gaps and communicate ideas, solutions and concerns as well as mitigation plans for future process development, iterations and the continuous improvement of them.
you will be expected to recommend changes and support your positions on those changes using the data you report.
as a business analyst on the data center business services team, you will own the day to day bill validation function (receipt, review and validation, and approval) for our data center organization and will be integral to us meeting our financial and tactical business objectives.
you should have a strong business and financial operations background with a track record of fixing things and a bias for action.
experience in the datacenter colocation or telecommunication industry is a big plus.
*responsibilities*
- review, validate, and process invoices for timely payment to suppliers in oracle fusion apps system, which includes, but not limited to, communicating and following up with internal oracle teams and external suppliers.
- ensure accuracy and validity of charges by doing audit and comparison of invoice pricing/rates, billed usage, and totals against purchases orders, contracts or related spend database
- data entry of invoice and contract meta-data into a database for later consumption and analyses.
this dataset has high visibility so attentional to detail and accuracy is a must
- coordinate with suppliers and other team members to reconcile and track invoicing against purchase orders, identify and close out gaps to ensure invoicing is current and up to date.
- reconcile, review, verify, and correct coding of documents prepared by others (purchase orders, sales orders, and invoices) to ensure the accuracy of information
- communicate with suppliers, corporate accounts payable teams, and others to resolve discrepancies and respond to inquiries regarding invoices and payment status
- work under mínimal day to day guidance and perform multiple complex and diverse accounting support tasks, ability to resolve ap related issues through independent research
- forecast & actual support - variance write ups perform other business analyst related activities and comparable level/type as assigned (e.g. quarterly accounting close, monthly metrics collection and preparation, termination savings.)
*top five requirements
*communication & status *- effective communication is critical, especially when team members must
operate independently and still act as a cohesive team unit to external stakeholders.
if you don't
want to communicate, this environment/role is not for you.
you will be expected to provide consistent, valuable communication across teams and have the ability to drive all related tasks to closure as per process, including on time status reporting to peer stakeholders and executives.
*sla's & reporting*:
*problem solving*:
- can you see risk and how to avoid it?
this role requires someone that can spot issues, prioritize and mitigate in accordance with priorities and risk appetite.
you must also know how to ask the tough questions of several different teams & get them to support the common goal.
problems can also have downstream impacts, so this role must be good with awareness of overarching project & timelines, identify and manage dependencies, plan to avoid surprises/risks as much as possible and be able to influence up and down the chain of command.
*organization *- business operations in a start-up environment means keeping many projects on track while managing multiple processes, deliverables and tasks, yet, still running the day to day operations business needs across time zones.
agility is required as direction can frequently change on a dime with little notice and all other deliverables will still be due.
we need an operational ninja with a black belt.
*change & process*:
- we need a visionary that can see opportunities for improvement and make changes quickly, even at only 70% baked to improve services to our customers now.
this includes all aspects
*other requirements*
- need usa pt timezone support
- be inquisitive
ask around, find the best data sources and pull reports to present clearly in for consumption by your manager and by leadership
- deliver results
drive urgent requests, pull together meetings but always with a "teamwork makes the dream work" mentality.
in other words, don't be a jerk
(this is one of the organizations core values, and the organization stand by it)
- it's all about the details
you must be detail oriented and understand that there is not much time during the day to concentrate quietly and focus.
you must be able to plan for changing needs and priorities and always keeping tight on critical details which can never be a low priority.
support your team.
you must be able to support your team members when demands heighten in other areas outside your core functions to