Book flights, accommodation, ground transportation, ensuring best scheduling and best fares;
proactively manage calendars and scheduling
set up meetings including phone and video conferences; coordinate times, arrange venues, organize catering
monitor managers' phones and email communications as agreed
set up mentor programs as required; may involve scheduling meetings with individual mentees or groups
ensure that performance documents for mentees are completed – keep a schedule of epes and follow up
co-ordinate and assist with individual marketing initiatives as agreed with partners and principals including arranging client meetings, distributing firm collateral
monitor expense claims and complete timesheets
engagement coordination:
assist team travel where appropriate
assist with report production when required
shared office responsibilities
assist when requested with setting up, catering and clean up for client and internal meetings and events
assist when requested with arranging firm building and client functions including end of quarter events, mid- year function, end of year function, in house and off-site training as well as marketing and alumni functions
ensure office space, meeting rooms and kitchens are kept clean and tidy throughout the day
assist with answering phones and welcoming visitors
work as a team with other aas to cover busy periods and peers taking leave
newcomers onboarding scheduling coordination
assist other office related miscellaneous task
assist when requested with interview scheduling
assist when requested with preparing paperwork for work visa
assist when requested with new joiner pre-onboarding (laptop, email address, amex form) preparation
assist when requested with offboarding - last day infra (laptop, access card) collection for manager and below
educational background
diploma degree or equivalent
business administration training
skills profile
advanced microsoft office skills (powerpoint, word, excel, outlook)
high level of customer service orientation
professionalism and maturity
ability to work independently and establish personal workflow patterns
highly developed organizational skills and attention to detail
proactive in recognizing and anticipating needs of the work group
good communication skills, both verbal and written
ability to establish relationships at all levels within a.t. Kearney
equal employment opportunity and non discrimination
a.t. Kearney has long recognized the value that diversity brings to our business and the clients we serve.
our goal is to create a climate of opportunity, innovation, and success within a.t. Kearney that capitalizes on the professional and personal diversity of our workforce.
for these reasons, we recruit, hire, train, promote, develop, and provide other conditions of employment without regard to a person's race, color, religion, sex, age, national origin, sexual orientation, gender identity or expression, veteran status, marital status, disability, or genetic information consistent with applicable laws.
this includes providing reasonable accommodation for disabilities, or religious beliefs and practices.
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