Job description
department: administration / office
reports to: head of administration / general manager
position type: full-time, permanent, 100% on-site
work location: guadalajara
monthly salary: $15,000 mxn
position summary
we are seeking a proactive, detail-oriented bilingual administrative coordinator (english c1) to provide administrative and communication support, coordinate internal processes, and maintain effective relationships with clients and suppliers.
key responsibilities
* communication: answer phone calls and emails in english and spanish; manage internal and external communications professionally.
* purchasing: source suppliers, request quotes, negotiate terms and freight, issue purchase orders, and follow up to ensure timely delivery.
* record-keeping: maintain and update employee files and organize administrative documentation.
* reporting: prepare, consolidate, and present accurate weekly and monthly reports (e.g., purchases, inventory, other kpis as defined).
* data management: enter and maintain accurate data in internal systems; generate reports and queries.
* client service: provide efficient support to internal and external clients and colleagues.
* workspace maintenance: keep the work area organized and promote punctuality and adherence to procedures.
requirements
* education: bachelor's degree in administration, international business, languages, or related field.
* experience: 3–5 years in administrative roles; proven experience in purchasing and supplier negotiation preferred.
* languages: english c1 (required) and advanced spanish (native or equivalent).
* technical skills: proficient in microsoft office (advanced excel desirable); experience with internal management systems/erp is a plus.
* competencies: strong organization, attention to detail, effective communication, prioritization, and teamwork.
* availability: 100% on-site.
job types: full-time, permanent
pay: $15,000.00 per month
application question(s):
* how many years of experience do you have in administrative roles?
* do you have experience in purchasing and supplier negotiation? Briefly describe.
* are you willing to work 100% on-site?
* the monthly budget for this role is $15,000 mxn. Does this compensation meet your expectations?
language:
* english c1 (required)
work location: in person