Communicate clearly and concisely, both orally and in writing. (spanish and english)
- work independently with limited supervision.
- ability to multitask and prioritize daily workload.
the administrative assistant will provide day to day support to the plant manager and the managers reporting to him.
*essential duties and responsibilities* include the following. Other duties may be assigned.
- provide day to day administrative support to the plant manager and other managers.
- provide daily reminders for meetings.
- prepare documents for each day’s schedule of meetings.
- receive calls, take messages, and route correspondence.
- prepare internal corporate documents for team members.
- create presentations using powerpoint.
- maintain an organized calendar, scheduling and monitoring meeting invites (internal/external).
- perform operations related duties and responsibilities as required on behalf of the plant manager.
- maintain an organized filing system of paper and electronic documents.
- process attendance reports and time off requests for other managers.
- research and collect data as requested.
- assist in a variety of department operations, including performing special projects, and assignments as requested.
- establish and maintain cooperative working relationships with all departments /managers to be able to meet the needs of the organization.
- provide secretarial and routine administrative support for meetings; prepare agendas and packets of materials; take and transcribe meeting minutes as needed.
- attend production manager meeting as needed.
- attend employee involvement meeting (eim) as needed.
- attend facility walk around and meeting as needed.
- this position requires work to be performed on-site at our plant office and does not provide for working from home office.
- support on scheduling travels for team members using concur tool.
*qualifications*
- bachelor’s degree in business administration or similar required.
- 3- 5 years of related administrative experience required.
- microsoft office certification preferred.
- experience creating and editing documents in microsoft office suite.
- prior experience working in a fast-paced environment with the ability to work with distractions.
- strong organizational skills with a high level of attention to detail.
- ability to work with confidential and sensitive information.
- energetic with a high level of professionalism.
pay: $143,000.00 - $368,000.00 per year
work location: in person