Title: sch.procur.prof.iii
document number: d001217226
position title: procurement specialist - technical
position category: manufacturing | distribution | corporate | operations
reports to (job title): supply chain manager (scm)
dual report: center of excellence (coe)
job purpose
the role of a procurement specialist is to support the sourcing and purchasing of technical goods and services for the organization and ensure they are purchased from specified suppliers that meet demand requirements, business, and quality specifications. Technical expertise is required for supplier evaluation, negotiations, and ensuring goods and services are delivered on time and cost‑effective terms.
roles & responsibilities
safety, security & compliance
* maintain the highest standards of corporate governance, ensuring all activities are carried out ethically and in compliance with the company’s security, compliance & hse policies and relevant laws.
* place health, safety, security, and environmental protection as core values, ensuring employees, processes, and communities are not at risk.
* seek continual improvement in health, safety, security, and environmental protection, incorporating responsible care and best practices.
* demonstrate effective safety leadership for all subordinates and visitors on company premises.
* apply the correct buy‑to‑pay channel, ensuring consistent use of purchase orders and p‑cards.
quality
* be familiar with the company’s quality policies and actively contribute to compliance and improvement.
* maintain service quality as an immediate priority across all business areas and continually seek improvement opportunities.
operations
* develop and maintain a comprehensive understanding of technical specifications.
* review purchase requisitions raised by operations and/or manufacturing branches.
* seek clarification of requests, obtaining necessary technical specifications and delivery dates.
* source requested parts/services to required specifications.
* check inventory redeployment to use existing inventory.
* utilize contract pricing where available.
* request quotes from suppliers and evaluate responses for pricing and delivery accuracy.
* utilize competitive bidding to achieve the best quality, delivery, and total cost of ownership.
* perform purchase order management tasks.
* create new order guidelines and communicate valid purchase orders to branch and supplier.
* receive acknowledgements and update anticipated delivery dates.
* monitor change‑management requirements and update purchase orders accordingly.
* act as liaison between supplier and source‑to‑pay functions to resolve payment and receipt issues.
* facilitate supplier contract negotiations as required.
* participate in supplier review processes and develop relationships with strategic suppliers.
* ensure safe and efficient use of company systems, tools, and reports.
* support supplier base rationalization with sourcing and category management.
* report supplier non‑conformances and follow up until resolved.
* use material planning reports to determine supply requirements.
* leverage supplier relationships to aid on‑time delivery and operational efficiencies.
* document and process transactions in accordance with sarbanes‑oxley.
communication
* maintain effective communication with all key stakeholders, both internal and external.
* prepare and communicate shortage and backlog reports, providing visibility of potential interruptions.
* contact vendors, place orders, verify supplies, manage requisitions, and determine expected delivery dates.
financial
* account for financial responsibility within approved budgets and relevant policies.
* identify opportunities to reduce total cost of ownership and develop implementation plans with supply chain leaders.
people & development
* develop careers by completing necessary training and engaging in performance discussions.
* support talent management through performance processes and coaching opportunities.
* collaborate with hr to drive recruitment, retention, and talent strategies.
vision & leadership
* demonstrate ethical leadership and adherence to company standards.
* identify process problems and recommend innovative solutions to improve cost and supplier performance.
experience & education
required
* 4‑year university degree or equivalent and 6+ years of supply chain experience.
* prior experience in planning, purchasing, and material optimization.
* experience in procurement, supply chain, planning, or material management positions.
* entry‑level candidates may have prior commodity‑specific work experience.
preferred
* certified purchasing professional (cpp) or certified supply chain professional (cscp).
knowledge, skills & abilities
* solid knowledge of material resource planning and demand resource planning.
* understanding of procurement processes, industry standards, and supplier management.
* strong analytical, negotiation, and communication skills with the ability to influence.
* high attention to detail and accuracy.
* proficient in ms office, especially advanced excel.
* ability to work well under pressure, multitask, and meet deadlines.
* flexibility to adapt to changing operational requirements.
* ability to interact in english and possibly other languages relevant to the hub.
travel requirement
up to 10–25% domestic and potential international travel.
job description scope
this job description outlines the role’s scope and depth, highlighting key interactions within the organization. It provides consistency across career levels and emphasizes that responsibilities may increase with experience. The company reserves the right to amend the content to reflect changing scope without notice.
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