Administrative support specialist
the role of an administrative support specialist is a vital part of our team.
we are seeking a highly skilled and experienced professional to provide exceptional administrative support.
* front-line ambassador:
greet visitors warmly, ensuring a positive first impression.
* calendar & meeting management:
manage calendars, schedule and confirm meetings, and resolve conflicts.
* communication & coordination:
handle internal/external communications, notify attendees of any changes, and confirm availability for meetings.
* travel arrangements:
book flights, hotels, and transfers. Organize itineraries and upload travel details.
* food & beverage management:
organize catering, coffee breaks, and food orders through internal tools and vendor coordination.
* expense management:
collect and submit receipts, review direct report expenses, and track budgets.
* vendor & event logistics:
coordinate with vendors for transport, meetings, and events. Manage logistics for offsites and onsite events.
* file & records management:
organize and maintain important files and documents.
* special projects & support:
assist with ad-hoc projects, cultural activities, and engagement events.
* client experience:
plan and organize client-related meetings, meals, and events, including transportation and logistics.
* administrative support:
provide support for meetings, document preparation, and communication.
* travel & entertainment reimbursement:
process travel and entertainment expense reimbursements, ensuring proper documentation.
this is an exciting opportunity for the right candidate who can demonstrate expertise in providing top-notch support.
we are looking for a motivated, goal-driven individual who is eager to grow their career in a dynamic environment.
we offer exceptional career growth and learning opportunities to our employees with skill development workshops, mentoring programs, and support for side projects or entrepreneurial work.
benefits
we value innovation, community, and ownership. Our commitment to diversity, inclusion, and respect fosters an environment where everyone does well and does good.