Virtual assistant (bilingual en/es) — part-time (10-15 hrs/week)
about us: ozarks beauty enterprises (obe) — owner/operator of the lash lounge (tulsa hills, tulsa south town, rogers, ar).
we are professionalizing our operations so the ceo can step out of day-to-day work while the cio (chief inspirational officer) elevates culture, process, and customer experience.
role summary key responsibilities
* executive support : inbox triage, calendar management, travel logistics, meeting prep, note capture, follow-ups.
* documentation & reporting : clean up templates, version control, light editing/proofing; maintain trackers in google sheets/docs; prepare weekly rollups.
* light bookkeeping : vendor bills, receipts, categorization in quickbooks online, basic reconciliations, ar reminders; coordinate with cpa/bookkeeper.
* crm/lms help : data entry hygiene, pipeline/list exports, qa of lead follow-up logs (per sops), simple automations (labels, tags).
* research & purchasing : vendor quotes, comparisons, and simple procurement per policy.
* confidentiality & compliance : handle pii/financial data discreetly; follow data-handling sops.
must-have qualifications
* bilingual: professional english & spanish (cefr c1+ in english).
* 2+ years as va/ea/operations assistant for an international company or u.s. client.
* practical bookkeeping exposure (quickbooks online, receipts, categorization, reconciling basics).
* high proficiency with google workspace (docs, sheets, drive, calendar), excel, zoom; fast typist.
* structured, detail-obsessed, able to follow sops, and write clear status updates.
* reliable internet, quiet workspace, and at least 3-4 hours/day overlap with central time (america/chicago).
nice-to-have
* experience with crms (mindbody), teams, loom, clickup/asana.
* advance data analysis in sheets/excel (filters, pivot tables, lookups).
* light design/formatting skills (canva) for internal docs or one-pagers.
engagement & hours
* part-time contractor (10-15 hours/week). Growth potential based on performance.
* core collaboration window: 9:00-13:00 cst (flexible by agreement).
compensation
* competitive hourly rate in mxn, benchmarked to mexico city bilingual admin talent with bookkeeping exposure.
* performance-based increases available after 90 days.
job type : part-time
pay: $3,600.00 - $5,400.00 per month
expected hours: 10 - 15 per week
application question(s):
* have you worked as a virtual assistant or executive assistant for u.s.based or international companies before? If yes, what were your main responsibilities, and how many hours per week did you typically support them?
* what is your typical weekly availability with (cst overlap)?
* how proficient are you in bookkeeping using (quickbooks online, receipts, categorization, reconciling basics)? Rate yourself 1 to 10, with 10 being an expert.
* how proficient are you with google workspace (docs, sheets, drive, calendar), office 365 (outlook, word, excel, powerpoint), teams, and zoom? Rate yourself 1 to 10, with 10 being an expert.
experience :
* virtual assistant: 2 years (preferred)
work location: remote
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