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Company Overview Our client is a high-growth AI-assisted SEO company founded by former CMOs and marketing executives. They help leading brands like Expedia, Beam, Evvy, and LinkedIn amplify their online presence and revenue through innovative, data-driven SEO strategies. By blending AI technology with deep marketing expertise, they’re transforming how modern brands grow online.
Your Role As the Executive Assistant (Strategic Operations), you’ll be the operational heartbeat behind the CEO—balancing precision execution with strategic initiative. You’ll manage calendars, streamline communications, lead internal projects, and enhance company-wide efficiency through systems and process excellence.
You’ll:
Own complex calendar, travel, and email management for the CEO
Act as a gatekeeper and liaison for key communications
Prepare materials, briefs, and follow-ups for meetings
Lead operational improvement projects across departments
Drive the mutual intro process and ensure strategic business connections
Maintain and evolve the Mutual Intro Playbook and templates
Manage Asana and internal tools for smoother collaboration
Identify and implement process and workflow optimizations
You Bring:
3–5+ years supporting C-level executives in fast-paced environments
Proven project or operations management experience
Exceptional communication and organizational skills
Proactive problem-solving mindset and strong follow-through
Comfort with tools like Asana, Notion, or similar platforms
High attention to detail with the ability to juggle multiple priorities
Strong written and spoken English skills
Discretion, professionalism, and sound judgment
Bonus Points:
Experience in a marketing, SEO, or agency environment
Familiarity with AI tools or workflow automation
Background in business development or client-facing coordination
What’s Offered:
Competitive USD compensation (based on experience)
Fully remote work with adaptable hours
Direct impact on executive and company effectiveness
Collaborative, innovation-driven culture
Growth opportunities in strategy and operations leadership
Interview Process: 1️⃣ Intro Chat (Atomic HR) – 20-minute conversation on fit and goals
2️⃣ 1st Interview: 30-min intro chat with People Ops
3️⃣ Interview with the CEO
4️⃣ Final discussion on fit, expectations, and next steps
5️⃣ Offer