Job description
department: administration / office
reports to: head of administration / general manager
position type: full-time, permanent, remote (applicants must reside in mexico city)
work location: home office must be based in mexico city; note: at an undetermined future date the role will transition to 100% on-site
monthly salary: $15,000 mxn
position summary
we are seeking a proactive, detail-oriented bilingual administrative coordinator (english c1) to provide administrative and communication support, coordinate internal processes, and maintain effective relationships with clients and suppliers while working remotely from mexico city. Candidates must agree to a future, not-yet-defined transition to working from the company office.
key responsibilities
* communication: answer phone calls and emails in english and spanish; manage internal and external communications professionally.
* purchasing: source suppliers, request quotes, negotiate terms and freight, issue purchase orders, and follow up to ensure timely delivery.
* record-keeping: maintain and update employee files and organize administrative documentation.
* reporting: prepare, consolidate, and present accurate weekly and monthly reports (e.g., purchases, inventory, kpis).
* data management: enter and maintain accurate data in internal systems; generate reports and queries.
* client service: provide efficient support to internal and external clients and colleagues.
* remote workspace: maintain an organized home office, reliable internet connection, and professional remote work practices.
* transition readiness: be prepared to relocate to the office when the company defines the transition timing.
requirements
* education: bachelor's degree in administration, international business, languages, or related field.
* experience: 3–5 years in administrative roles; proven experience in purchasing and supplier negotiation preferred.
* languages: english c1 (required) and advanced spanish (native or equivalent).
* technical skills: proficient in microsoft office (advanced excel desirable); experience with internal management systems/erp is a plus.
* competencies: strong organization, attention to detail, effective communication, prioritization, and teamwork.
* location: must currently reside in mexico city (cdmx).
* availability: remote now; must be willing to transition to on-site work when required.
job types: full-time, permanent
pay: $15,000.00 per month
application question(s):
* how many years of experience do you have in administrative roles?
* do you have experience in purchasing and supplier negotiation? Briefly describe.
* do you currently reside in mexico city (cdmx)?
* do you have a reliable home office and stable internet?
* please describe your computer equipment (make/model, cpu, ram, operating system) and indicate if you have a headset and an additional monitor.
* are you willing to transition to 100% on-site work in the future when notified?
* the monthly budget for this role is $15,000 mxn. Does this compensation meet your expectations?
language:
* englis c1 (required)
work location: in person