Purpose of position
to provide administrative support and assistance to ocs and interface with other coc organizations in a professional, efficient and quality manner while operating in full confidence.
major roles and responsibilities
day-to-day
- assist the ocs directors, ocs departments and other team members with execution of roles, responsibilities and projects as assigned.
- coordinate domestic and international travel arrangements as assigned including scheduling, preparing itinerary and agendas; assisting in acquiring travel documents (passports and visas) as needed.
- complete and file expense reports in a timely manner, using the concur expense system.
- prepare presentations, spreadsheets, graphs and reports as requested using appropriate skills and software.
- responsible for updating and maintaining the shared file folders and sharepoint sites.
- assist the team with special projects or needs as requested.
- ensure necessary reports, information, etc are provided in a timely manner to the appropriate areas of the company.
- schedule meetings along with domestic and international travel as needed for team
- coordinate facility visits as needed.
- coordinate logistics and details for departmental events.
- manage logistics, agendas and objectives for key visits from corning or external locations; eg, delivering key messages, objectives, logistics, travel, accommodations, tours, meals, entertainment, etc.
- coordinate updating of departmental org charts and distribute to human resources for posting on the intranet site.
- assist with the preparation, publishing and control of highly proprietary documents.
- manage confidential and proprietary information with discretion and sound judgment. Education
- four year bachelor's degree in a business related area, associate's degree or a minimum of 3 years' relevant experience.
- professional certification a plus.
*required skills*:
- ability to interface and communicate (verbally and in writing) effectively with all levels of personnel internal and external to corning and with various cultures, both internal and external. 100% fluent in english - both written and verbal.
- must be able to work in a high profile position, handling details of a highly confidential and critical nature.
- work effectively as both an individual performer and a team player.
- ability to prioritize and handle multiple tasks simultaneously, work efficiently and effectively in a dynamic unstructured environment.
- detail oriented, conscientious.
- ability to maintain composure and professional demeanor at all times.
- ability to listen, make wise decisions and act with little direction.
- ability to organize and coordinate work schedules and duties.
- proficiency in using microsoft office, including word, excel, powerpoint, outlook and sharepoint.
- proficiency in concur expense reporting and travel functions.
desired skills
- picks up on the need to change personal and interpersonal behavior quickly
- seeks feedback
- dedicated to meeting the expectations and requirements of internal customers
- makes good decisions based upon a mixture of analysis, wisdom, experience and judgment
- uses rigorous logic and methods to solve difficult problems with effective solutions
- willingness to work outside of normal schedule business hours when necessary
soft skills:
- proactive, demonstrated ability to take the lead and influence the outcome.
- eager to take on additional responsibilities outside normal scope of position.
- not fearful of acting with minimum planning
- establishes and maintains effective relationships with all levels and gains their trust and respect
- lives the corning values
tipo de puesto: tiempo completo
salario: $20,000.00 - $30,000.00 al mes
horario:
- turno matutino