Job Summary:
We are seeking a proactive and detail-oriented Administrative Support Specialist with advanced English skills (C1) to facilitate daily operations, enhance internal coordination, and strengthen client and supplier relations. The ideal candidate will play a key role in supporting corporate projects, ensuring data accuracy, handling confidential information, and assisting with recruitment and procurement activities.
Main Responsibilities:
- Manage incoming calls, emails, and communications in both English and Spanish with professionalism and courtesy.
- Support recruitment efforts across various platforms, including job boards and social networks, to attract top talent.
- Maintain employee records, manage administrative tasks, and support record-keeping processes.
- Assist in sourcing products, negotiating with suppliers for favorable prices and delivery terms, and managing payment procedures and freight costs based on delivery locations.
- Prepare and deliver weekly and monthly reports on pre-closings, quotations, POs, deliveries, and invoicing, ensuring accuracy and timeliness.
- Accurately input data, texts, and figures into internal systems with speed and precision.
- Create professional reports, tables, and graphs using various software tools.
- Safeguard sensitive information when transmitting documents and data through internal channels.
- Perform basic physical and digital archiving following established protocols.
- Communicate clearly and effectively in writing and speech, transmitting precise information.
- Support management with administrative tasks and execute assigned corporate activities.
- Deliver high-quality client and colleague service, utilizing appropriate technology tools.
- Maintain confidentiality in handling all information and documentation.
- Keep the workspace organized and ensure proper tool and material care.
- Develop habits of punctuality, responsibility, and orderliness.
Candidate Profile:
- Education: Bachelor’s degree in Administration, International Business, Languages, or related fields.
- Experience: 3-5 years in administrative roles with proven advanced English skills (C1).
- Technical Skills: Expertise in Microsoft Office, internal platforms, filing systems, and basic logistics and procurement processes.
Key Skills and Competencies:
- Fluency in Spanish and English (spoken and written)
- Excellent written and verbal communication skills
- Strong organizational and attention-to-detail abilities
- Fast, accurate data entry and report creation
- Ability to prepare data-driven reports, graphs, and presentations
- Discretion, confidentiality, and a high sense of responsibility
- Effective time management and organizational skills
- Proactive, adaptable, and team-oriented mindset
Join us and be part of a dynamic team committed to excellence!
Job Type: Full-time
Pay: $15,000.00 per month
Experience:
- Administrative assistant: 3 years (Required)
- Microsoft Office skills: 3 years (Required)
Language:
- advanced English (Required)
📌 Administrative Assistant
🏢 Alegro Industries
📍 La Victoria