Direct message the job poster from two trees - commercial cleaning service two trees cleaning is a fast-growing residential cleaning company serving ventura county and surrounding areas. We specialize in recurring home cleanings, deep cleanings, and move‑in/move‑out services — providing a professional, reliable, and high‑quality experience to every client we serve. We’re a locally owned and operated business built on integrity, efficiency, and care. What started as a small family venture has grown into one of the area’s most trusted cleaning services, supported by an exceptional team that takes pride in transforming homes and brightening our clients’ days. Our mission is simple: deliver consistent, high‑quality service with a personal touch — and build systems that make that level of excellence scalable. We’re now entering an exciting stage of growth, expanding our team and operations, and we’re looking for an executive administrative assistant who can help us stay organized, manage day‑to‑day operations, and support leadership as we continue to scale. Role description as the executive administrative assistant, you’ll work directly with the owner to organize the day‑to‑day operations of the business. You’ll be the glue that keeps projects, people, and priorities aligned — helping ensure our team runs efficiently and our clients receive a world‑class experience. This is a hands‑on, dynamic role where no two days are the same. You’ll gain experience in operations, marketing, and business systems while playing a critical part in our growth. Key responsibilities inbound calls only: answer inbound calls from customers specifically asking for price/quote and information on our services (this is not cold calling). Track client communications, cleaning schedules, and follow‑ups in our crm (convertlabs / gohighlevel). Assist with onboarding new clients and ensuring smooth communication with cleaning teams. Create, update, and organize business documents, sops, and performance reports. Coordinate between cleaning staff, clients, and leadership to keep workflows smooth. Support marketing efforts — posting updates, tracking ad performance, assisting with outreach. Prepare invoices, quotes, and follow‑ups as needed. Handle confidential information with professionalism and discretion. Who you are highly organized and detail‑oriented. Speaks english and spanish. Excellent written and verbal communicator. Tech‑savvy — comfortable learning tools like google workspace, gohighlevel, and quickbooks. Proactive problem solver who thrives in a fast‑moving environment. Reliable, resourceful, and able to work independently. Excited to grow with a local business and take ownership of your role. Preferred experience 1 years of administrative or operations experience (virtual assistant, executive assistant, or office manager). Experience in service‑based businesses (home services, cleaning, real estate, property management, etc.). Comfortable with client communication and project coordination in english and spanish. Requirements fluent in english (written and spoken) — able to communicate clearly and professionally with u.s. clients. Availability to work during pacific standard time (pst) business hours. Strong communication skills — comfortable handling conversations with customers via phone, text, and email. Excellent organizational and time‑management skills — able to manage multiple priorities, follow through, and stay ahead of deadlines. Tech‑savvy and adaptable — proficient in google workspace (docs, sheets, drive), crm platforms (gohighlevel, convertlabs, or similar), and willing to learn new tools quickly. 2 years of administrative or customer‑service experience — ideally in a service‑based or small business environment. High attention to detail — accuracy in scheduling, data entry, and written communication is essential. Self‑starter with strong follow‑through — able to work independently and take initiative with minimal supervision. Reliable internet connection and professional work environment (for remote candidates). Trustworthy and discreet — capable of handling confidential company and client information responsibly. Compensation & schedule position type: full‑time (40 hours/week). Schedule: monday–friday, 8:00 am – 5:00 pm. Working hours aligned with pacific standard time (pst). Location: remote (latam or u.s.-based). Compensation: latam‑based remote candidates: $1,000–$1,600 usd/month, depending on experience and english proficiency. Bonus up to $500 per month based on sales. Referrals increase your chances of interviewing at two trees - commercial cleaning service by 2x. J-18808-ljbffr