Role: operations coordinatorcontract:part-time remote contractor* hours monthly) service hours:flexible schedule within standard business hours (pst) rate:$12 - $15 usd hourly(salary is negotiable based on experience and location) availability to start:immediatelyclient's profile this us-based company designs and delivers immersive, play-based kits that help children develop emotional resilience, confidence, and strong interpersonal skills. Their approach combines creativity with social-emotional learning to create meaningful, screen-free experiences that support both families and educators.what you'll do as an operations coordinator, you will support the day-to-day execution that keeps the business running smoothly. This role works across sales, operations, and finance, ensuring a seamless flow from proposals to invoicing, delivery, and inventory. You will take ownership of key behind-the-scenes processes, enabling leadership to focus on growth and partnerships. This position is ideal for someone organized, proactive, and comfortable in a fast-paced environment, while helping strengthen operations to support continued growth. Your core responsibilities will include the following:sales & deal execution support the full deal lifecycle from interest through agreement and payment draft, customize, and send proposals, quotes, and contracts track deal stages, next steps, and ensure timely follow-ups coordinate signatures and maintain organized deal recordsinvoicing & financial operations create and issue invoices with accuracy and consistency. Track payment status and follow up as needed. Support expense tracking and reconciliation. Maintain organized financial records for bookkeeping. Calculate profit first allocations (weekly/biweekly).inventory & order management maintain visibility and accuracy across product flow and proactively flag low stock or potential risks. Track inventory levels across locations and product versions. Coordinate inventory orders and restocks. Communicate with vendors and 3pl partners. Support inventory updates and reconciliation.training & delivery coordination ensure smooth implementation after deals close. Schedule trainings with school sites and partners. Coordinate logistics (materials, kits, timing, locations). Track delivery timelines and shipment status. Support communication between internal teams and partners. Ensure all materials and prep are ready ahead of trainings.crm & operational hygiene maintain accurate and up-to-date crm records (e.g., hubspot). Track contacts, deals, and communication history. Ensure every active deal has a clear next step. Organize files, folders, and documentation across projects.general operations support support conference prep, applications, and logistics. Assist with scheduling, calendar coordination, and follow-ups. Document sops as processes repeat. Identify and flag bottlenecks, gaps, or inefficiencies.what you should have must-haves: 2–4 years of experience in operations, project coordination, or administrative support roles, preferably within a startup or mission-driven environment. At least 1 year of experience working in a global remote environment with a north america–based company. Proven ability to manage workflows from deal initiation through execution and delivery, ensuring accountability and follow-through across multiple stakeholders. Hands-on experience with crm systems (e.g., hubspot), invoicing tools (e.g., quickbooks), and operational tracking systems (inventory or project management platforms). Proficient in google workspace or microsoft office suite, with strong file and document management practices. Experience using internal communication tools such as slack or teams. Experience tracking physical inventory levels across multiple locations and coordinating with 3pl (third-party logistics) partners or vendors. Strong attention to detail in financial operations, including invoicing accuracy, payment tracking, and reconciliation support. Experience in identifying repetitive tasks and documenting them into clear, simple sops. Excellent communication skills in both written and verbal english. Highly organized, with strong time management and strict adherence to deadlines. Experience coordinating across cross-functional teams (sales, operations, vendors, and clients) to ensure seamless execution. Comfortable operating in a fast-paced, evolving environment with shifting priorities and minimal supervision.technology specifications: minimum 50 mbps internet speed windows 11 or macos 15 sequoia minimum intel i5 8th gen with 8gb ram or apple m1 chip with 8gb ram webcam and headset designated quiet office spacenice-to-haves: experience in education, nonprofits, or startups.who you are we are hoping you are someone who: is proactive and takes initiative without needing constant direction. Stays highly organized and detail-oriented across multiple tasks. Communicates clearly, professionally, and with a warm tone in writing. Manages multiple moving pieces effectively in a fast-paced environment. Follows through reliably and consistently on responsibilities. Is motivated to work in a mission-driven startup environment.