Job title: senior administrative professional
about the role
we are seeking an advanced english-speaking executive assistant to provide comprehensive administrative and secretarial support at a senior level. This role involves ensuring smooth day-to-day management and optimizing time utilization, while handling sensitive and complex issues professionally and objectively.
key responsibilities:
* manage electronic diary, assessing priority of appointments and reallocation as necessary.
* manage travel arrangements, including visas and accommodation.
* manage government procedures/paperwork (passports, visas, etc).
* deal with telephone and email enquiries promptly and courteously.
* create and maintain filing systems.
* maintain records of contacts.
* screen calls, enquiries and requests, and deal with them when appropriate.
* assist in researching and following up on matters which fall within the director's responsibility – chasing responses, triggering follow-up action.
* produce documents, briefing papers, reports, and presentations.
* organize meetings and ensure that the director is well prepared for those meetings, preparing agendas, pre-meeting briefings and meeting papers.
* meet and greet visitors at all levels of seniority.
* supervise all incoming/outgoing mail.
requirements
to be successful in this role, you will need:
* 5+ years of related experience.
* experience of electronic diary management, travel arrangements (including visas/accommodation), government procedures/paperwork (passports, visas, etc).
* pr experience.
* ability to deal with sensitive information with discretion and to maintain confidentiality.
* excellent it skills, including a working knowledge of presentation software packages, excel and microsoft office.
* bilingual, proficiency in advanced english.
skills and qualifications
you should possess a proactive approach to tasks and problem-solving, as well as a bachelor's degree.