The role:the accounting & ap support specialist provides day-to-day accounting and administrative support for one dedicated client. The role focuses on project setup, purchase order support, bill preparation, ramp coding, and transaction recording in quickbooks online. The specialist ensures smooth coordination between project information, ramp activity, and accurate financial records.responsibilities:project & purchase order supportreview incoming project details via google sheets or emailextract project information (client, project title, terms, vendor, revenue details)create corresponding projects in quickbooks onlineensure project names align with purchase order names in ramprequest missing information when neededtrack status of active and upcoming projectsramp bill preparation & codingreview purchase orders created by agentsprepare bills in ramp using the correct project nameattach vendor invoices and supporting documentstag terms (pay now / pay later) based on project detailsprepare items for internal reviewquickbooks online transaction supportrecord transactions and match them to the correct bills or depositslink vendor payments, revenue, and expenses to the appropriate projectmaintain clean, organized financial recordsreconcile vendor activity with supporting documentsassist with organizing financial data for reportingemail & communication supportmonitor shared ap inbox for incoming project details, agent requests, and vendor documentssort correspondence into logical categories (vendor docs, pending info, agent requests)flag items requiring reviewmaintain clear communication regarding open items or missing informationdocumentation & organizationsave and organize files in the appropriate cloud foldersmaintain orderly folders for projects, vendors, and supporting documentstrack weekly activity and outstanding itemsrequirements:strong experience with quickbooks onlinefamiliarity with accounts payable workflowsexperience coding or preparing bills in systems such as ramp (or ability to learn quickly)understanding of project-based financial organizationhigh attention to detail and accuracyability to follow structured processesstrong communication and documentation skillsability to work with u.s.-based teams and meet deadlines